Travel Updates

The charts below provide guidance to employees and students looking to travel for University sponsored purposes.  This guidance pertains to travel that uses University funds, including activity fees; for which academic credit is awarded; for University athletic purposes; or travel which is subject to the University’s insurance coverage. Any one of those criteria means the travel is University sponsored travel.

Employees and students are required to follow U.S. CDC, Maine Civil Authority guidance, and University protocols when engaging in University sponsored travel.

IMPORTANT: To upload proof of your vaccination series or submit an exemption request, please refer to the UMS COVID-19 Portal (External Site).

 

DOMESTIC TRAVEL WITHIN MAINE Risk Management Review Required? Testing Required? Travel Permitted?
There are no special COVID-19 related provisions or restrictions in place for domestic travel within the State of Maine other than the requirement to follow US CDC and Maine civil authority guidance.

Please see the links below for CDC and civil authority information.

No No Yes

 

 

TRAVEL OUTSIDE MAINE –

DOMESTIC & INTERNATIONAL

Risk Management Review Required? Testing Required? Travel Permitted?
Scenario 1

Employee/student is ‘fully vaccinated’ or has recent COVID-19 history

No No Yes
Scenario 2

Employee/student is NOT ‘fully vaccinated’ and does NOT have recent COVID history

 

No Yes – Test within 72 hours of departure and return

 

Yes

Important Notes:

  1. All travel must comply with CDC, Department of State, visa requirements, and University guidelines.
  2. All travel must be approved in advance by the appropriate dean/provost/supervisor.
  3. All travel bookings, to the maximum extent possible, should be made through Concur.
  4. Employees seeking further information about travel approval requirements and tools should check the myCampus Portal (External Site) (login required).
  5. Booster shots remain voluntary for staff and faculty and are subject to labor negotiations.

Definitions:

  • Fully Vaccinated: This is defined as completing the primary vaccine series doses in a two-dose COVID-19 vaccine series, such as the Pfizer or Moderna vaccines, or completing a single-dose COVID-19 vaccine, such as Johnson & Johnson’s Janssen vaccine.
  • Recent COVID-19 history – Persons who have tested positive for SARS Co-V-2 (COVID-19) within the past 90 days.

Resources:

(Last reviewed 06/23/2022)

Study Abroad Programs

Outbound study abroad programming involving category 1 and 2 countries are permitted in keeping with travel guidance listed in the ‘Domestic and International Travel’ tab above.  Requests to travel to category 3 should be submitted to the student’s campus study abroad office. These will be reviewed on a case-by-case basis which includes a thorough risk assessment. Under certain circumstances, approval may be granted for programs in countries with a DOS or CDC travel advisory of level 3. This exception process will begin with the student’s campus study abroad office.

Faculty-Led Travel Programs

For questions about faculty-led programs, students and faculty should contact the appropriate office on their respective campuses. All UMS travel policies outlined above apply to faculty-led travel programs as well.

UMaine: um.travelstudy@maine.edu

UMF Office of Experiential & Global Education: umfglobaled@maine.edu

USM: emily.zider@maine.edu

International Student Enrollment

The University will continue to allow visiting J-1 students to enroll and attend in person following guidelines set by the CDC and DOS regarding incoming visitors to the United States.

(Last reviewed 06/23/2022)

 

Original Guidance:

General University Travel Abroad – Students and Employees

The University currently continues to permit international travel to category 1 and 2 countries, including currently for Spring 2022 and beyond. Travel to category 3 and 4 countries remains prohibited, but the University may consider case-by-case exception requests for U.S. Department of State level 3 countries. There will continue to be additional limitations on international travel based on the risk assessments of the United States Department of State (DOS) and U.S. Centers for Disease Control (CDC). Consistent with UMS international travel policy all students must be fully vaccinated against COVID-19.

While the CDC and DOS are actively evaluating risks and adjusting travel advisories, the United States and foreign governments may still implement restrictions with little notice, even in destinations that were previously a low risk.

Students, staff, or faculty traveling internationally also are required prior to travel to be fully-vaccinated and, if eligible for the booster, to be fully boosted, and to have submitted proof of a COVID-19 booster shot via the University COVID-19 portal. This requirement to be fully boosted for international travel is effective February 1, 2022.

This requirement pertains to university travel. This includes but may not be limited to travel that uses University funds, including activity fees; for which academic credit is awarded; for University athletic purposes; or travel which is subject to the University’s insurance coverage. Any one of those criteria means the travel is University travel.

Visiting professors and/or guest speakers entering the United States from an international location for university-sponsored business must meet all CDC, Civil Authority and University regulations prior to coming on campus. The Provost or relevant vice chancellor must approve these visitors in advance. Risk Management is available for consultation if needed.

Reference:

Study Abroad Programs

Outbound study abroad programming involving category 1 and 2 countries are permitted in keeping with the requirements above, including currently for spring 2022 and beyond. Requests to travel to category 3 should be submitted to the student’s campus study abroad office. These will be reviewed on a case-by-case basis which includes a thorough risk assessment. Under certain circumstances, approval may be granted for programs in countries with a DOS or CDC travel advisory of level 3. This exception process will begin with the student’s campus study abroad office.

Faculty-Led Travel Programs

For questions about faculty-led programs, students and faculty should contact the appropriate office on their respective campuses. All UMS travel policies outlined above apply to faculty-led travel programs as well.

UMaine: um.travelstudy@maine.edu

UMF Office of Experiential & Global Education: umfglobaled@maine.edu

USM: emily.zider@maine.edu

International Student Enrollment

The University will continue to allow visiting J-1 students to enroll and attend in person in the Spring 2022 semester following guidelines set by the CDC and DOS regarding incoming visitors to the United States.

(Last reviewed 01/28/2022)

Domestic Travel Beyond Maine

University travelers are required to follow US CDC and Maine civil authority COVID-19 guidance regarding the particular travel in which they are engaging. Please see the links below for CDC and civil authority information.

Students, staff, or faculty traveling domestically beyond Maine also are required prior to travel to be up-to-date with their COVID-19 vaccinations (External Site) and, to have submitted verification via the University COVID-19 portal, or be exempted by the University. This requirement to be up-to-date with COVID-19 vaccinations (External Site) (or be exempted by the University) for domestic travel beyond Maine is effective February 1, 2022. Anyone participating in University travel who has not submitted verification via the University COVID-19 portal that they are up to date with COVID-19 vaccinations must test prior to and promptly upon the conclusion of the University travel.

This requirement pertains to university travel. This includes travel that uses University funds, including activity fees; for which academic credit is awarded; for University athletic purposes; or travel which is subject to the University’s insurance coverage. Any one of those criteria means the travel is University travel.

University travel should always be approved in advance, bookings made to the maximum extent (transportation, accommodations, etc.) are needed, and expenses claimed using the Concur travel system. Employees seeking further information about travel approval requirements and tools should check the myCampus Portal (External Site) (login required).

Domestic Travel within Maine

University travelers are required to follow US CDC and Maine civil authority COVID-19 guidance regarding the particular travel in which they are engaging. There are no other special COVID-19 related provisions or restrictions in place with regard to domestic travel within the State of Maine beyond a requirement to follow US CDC and Maine civil authority guidance. Please see the links below for CDC and civil authority information.

University travel should always be approved in advance, bookings made (transportation, accommodations, etc.) and expenses claimed using the Concur travel system. Employees seeking further information about travel approval requirements and tools should check the myCampus Portal (External Site) (login required).

(Last reviewed 01/28/2022)

Resources: