For Travelers

Domestic Travel Beyond Maine

The University of Maine System continues to prohibit university-sponsored domestic travel beyond the State of Maine and greatly discourages all but the very most essential personal travel by students, staff, or faculty beyond Maine during the fall semester.

Special permission for University travel beyond Maine may be granted by each respective University provost or relevant Vice Chancellor in consultation with UMS risk management for compelling circumstances. Special consideration will be given for travel to states which Maine civil authorities have exempted from the 14-day quarantine requirement. As of this update, these states include Connecticut, Massachusetts, New Hampshire, New Jersey, New York, and Vermont, and this guidance shall be applied consistent with the State of Maine’s list of exempted states even if the State’s exemptions have changed since the last update of this guidance.

Any student, staff or faculty member who travels beyond Maine for University business or activities will be required to quarantine for 14 days or to have a negative COVID-19 diagnostic (PCR) test upon their return to Maine before returning to campus unless the travel was to a state exempted from the 14-day quarantine guidelines per Maine civil authorities. (Residential students returning in the fall will be required to quarantine while awaiting test results, as part of the University’s safe return to campus plans.)

Further, any student or employee who undertakes personal travel beyond Maine is subject to CDC and Maine civil authority quarantine requirements upon their arrival in or return to Maine, which UMS expects to enforce.

Domestic Travel within Maine

The University also discourages unnecessary travel within Maine during the fall semester prior to the end of in-person instruction. Reducing travel and avoiding unnecessary travel should continue to be every student and employee’s guide when considering whether to request, authorize, or direct domestic travel within Maine.

Nevertheless, the University understands that, for certain work and activities, a physical presence may be necessary or greatly advantageous. For that reason, travel within the State of Maine while discouraged is currently permitted in accordance with customary protocols for approval. This is not intended to be a full return to pre-pandemic travel, but it is intended to provide greater travel flexibility when the need for in-state travel is compelling. UMS Risk Management does not need to be consulted for travel within the State of Maine.

For any University travel that may occur, carpooling and sharing transportation with others except immediate family members remains prohibited. Narrow exceptions to the carpooling/sharing restriction may be approved by Risk Management – if social distancing measures can be met. No one shall use public transportation unless necessary for an essential purpose in keeping with the directives of civil authorities. University meetings should continue to utilize remote technologies as feasible.

When travel within the state is necessary or otherwise advantageous, all travelers should take steps to minimize contact and promote social distancing. Planning is crucial; consider the following suggestions:

  • Fuel the vehicle before you leave
  • If delivering a package – develop a drop-off plan that doesn’t involve face-to-face contact
  • Wear a face covering unless alone
  • Travel with gloves and/or disinfectant
  • Avoid travel to or interactions in locations with community transmission or outbreaks whenever possible
  • Avoid unnecessary stops

Traveling with others

For situations where travel with others is authorized and required, the following guidelines must be adhered to when considering transportation options – including public transportation or campus motor pools.

  • Social distancing requirements as outlined by the CDC and civil authorities must be
    met
  • Face coverings must be worn – if traveling with more than one person
  • Riders should not utilize transportation services if they are sick (e.g. have a fever or cough)
  • Riders are encouraged to practice good hand hygiene during travel, sanitizing hands
    before boarding, after touching high-touch surfaces, and after disembarking

Please contact your campus motor pool administrator for information pertaining to campus vehicle rentals, etc.

Reference:

Maine CDC Transportation Guidelines

CDC Cleaning & Disinfection for Non-emergency Transport Vehicles

Keep Maine Healthy
COVID-19 Travel Recommendations by Country

(Last reviewed/updated: 09/30/2020)

The University does not currently permit University-sponsored international travel and does not expect to do so at least through the remainder of the 2020 calendar year. Reducing and avoiding unnecessary travel should continue to be every employee and student’s guide when considering whether to request, authorize, or direct any travel. Travel for the remainder of the calendar year will continue to be constrained due to the pandemic. Everyone is encouraged to adhere to the guidance provided from civil authorities, the CDC, and U.S. Department of State.

Further details for information particular to certain types of international travel are below.

General University Travel Abroad – Students and Employees

This section pertains to University sponsored international travel. This includes international travel that uses University funds, including activity fees; for which academic credit is awarded; or which are subject to the University’s insurance coverage. Any one of those criteria means the travel is University Sponsored. This section covers both currently prohibited travel and options to begin booking new travel for the period beginning March 20, 2021.

Current State

Travel to countries with a CDC or U.S. Department of State travel advisory level of 3 or 4 is prohibited. While the CDC and U.S. Department of State are actively evaluating risks and adjusting travel advisories, foreign governments may still implement restrictions with little notice, even in destinations that were previously a low risk. Therefore, all requests for an exception to travel to countries with a travel advisory less than a level 3 will require approval from the Provost and Risk Management. This is necessary as international travel may be severely disrupted due to the COVID-19 pandemic and it may be difficult to arrange travel back to the United States.

Any student, staff or faculty member who travels beyond Maine for University business or
activities will be required follow quarantine guidelines outlined in the For Everyone page,
located on the University’s Together for Maine site.

Spring 2021 International Travel Plans

The University recognizes that international travel is often a key aspect of research and educational activities. Purchasing tickets and booking travel in advance may be necessary to achieve optimal pricing. Therefore, International Travel trips may be booked starting for dates as soon March 20, 2021- provided the following criteria are met:

  • Travel is approved by the Provost
  • Tickets, if they have a change fee, must have change fee of $300 or less.
  • Individual travel plans are not be booked more than 6 months in advance.
  • Contingency plans are developed – travel must be cancelled in the event the U.S. Department of State and/or CDC travel advisories are a level 3 or 4 within the period a full refund for travel is available.

Reference:

CDC – COVID-19 Travel Recommendations by Country

U.S. Department of State – Travel Advisories

An Order Establishing Quarantine Restrictions on Travelers Arriving in Maine

Study Abroad Programs

Due to continued concerns regarding COVID-19 throughout the world, current U.S. Department of State and CDC travel advisories, and lack of key infrastructure and resources worldwide due to the pandemic, there will be no outbound fall study abroad programming with a travel start date before December 18, 2020.

Any requests for travel exceptions must be submitted to the Provost of the respective campus and to Risk Management for consideration.

International Student Enrollment

Due to continued concerns regarding COVID-19 throughout the world, including Maine, inbound non-degree seeking international exchange programs for Fall of 2020 have been postponed.

Each campus will be evaluating the possibility of welcoming inbound non-degree seeking students beyond fall of 2020. As part of this consideration, guidance from the CDC, U.S. Department of State, Maine regulations, and international education professional organizations will be weighed in the decision making process.

Note: This affects only J-1 exchange students, not international degree candidates or J-1 scholars.

(Last reviewed/updated: 08/10/2020)