Notification of Board of Trustees Actions

Additional meeting information is available by contacting the Board Office at ums.trustees@maine.edu.

March 16, 2020 Board of Trustees Meeting

During a phone conference meeting of the Board of Trustees meeting on March 16, 2020,  the Board approved the following actions:

Resolution for Karl W. Turner

The Board of Trustees approved the following resolution for Karl W. Turner:
Whereas, Karl W. Turner has served the University of Maine System with distinction as a Trustee from June 3, 2011 to August 18, 2019;

Whereas, Karl has been an active voice and advocate for higher education over many years;

Whereas, he has set a high standard for the level of involvement for a Board member including service on the following committees: Audit Committee, Executive Committee (since 2011), Academic & Student Affairs Committee, Finance, Facilities, Technology Committee (since 2011 and chair for 3 years), Human Resources & Labor Relations Committee, Investment Committee (since 2011 and chair for 3 years);

Whereas, he served as Vice Chair of the Board in 2017 and was the UMS Trustee representative to the University of Maine Foundation for eight years and Maine Public Broadcasting Corporation for three years.  He has also represented the Board of Trustees at every commencement since 2014 and was a member of presidential search committees for UMF in 2019 and UMA in 2015;

Whereas, Karl was seen as a visionary.  He considered the long term effects of any decision made by the Board and when he spoke, everyone listened.  As a former Senator, Karl assisted the University of Maine System on many occasions with legislative matters;

Whereas, Karl has been an outstanding colleague, mentor and friend to Trustees and staff.  We all miss his dapper attire and sense of humor and consider ourselves a little wiser because of our association with the man with the hat and bow tie;

Now, therefore, be it known to all that we, the University of Maine System Board of Trustees, offer our most sincere gratitude, thanks, and best wishes to Karl W. Turner for his outstanding contributions to the quality of higher education in Maine.

Approved on the 16th day of March 2020, by the University of Maine System Board of Trustees, acting as stewards of Maine’s public universities and their nearly 30,000 students, 5,000 employees and more than 200,000 living alumni.

Resolution for Trevor J. Hustus

The Board of Trustees approved the following resolution for Trevor J. Hustus:
Whereas, Trevor J. Hustus has served the University of Maine System with distinction as the Student Trustee for two years;

Whereas, Mr. Hustus has ably served as a voice and advocate for students in Board deliberations, in working with the Student Representatives to the Board and in the public arena;

Whereas, he served on the Academic and Student Affairs Committee, the Executive Committee,  the Finance, Facilities and Technology Committee, the Human Resources and Labor Relations Committee and the Investment Committee;

Whereas, he has been a positive, enthusiastic, thoughtful colleague for Trustees, Chancellor, Presidents, and staff;

Whereas, in May 2020 Trevor Hustus will graduate from the University of Southern Maine with a major in Political Science and a minor in History, will finish his last two classes over the summer and has accepted employment with Senator Susan Collins office as a Staff Assistant.

Whereas, Trevor Hustus has been on the Dean’s List all semesters at USM and received the USM Student Government’s Rising Star Award in the Spring 2019.

Be it known to all that we, the University of Maine System Board of Trustees, offer our most sincere gratitude, thanks, and best wishes to Trevor Hustus for his outstanding contributions to the quality of higher education in Maine.

Approved on the 16th day of March 2020, by the Maine System Board of Trustees, acting as stewards of Maine’s public universities and their nearly 30,000 students, 5,000 employees and more than 200,000 living alumni.

Acceptance of Minutes

The following meeting minutes were approved as presented:
January 26-27, 2020 – Board of Trustees Meeting
January 27, 2020 – Finance, Facilities, Technology Committee Meeting
March 10, 2020 – Executive Committee Meeting

Confirmation of Student Representative to the Board of Trustees

The Board of Trustees approved the appointment of the Student Representative to the Board of Trustees as presented:

Student Representative
David Ballard, UMF – appointed to complete former UMF Student Representative’s term, January 2020 to November 2020.

Approval of the Board of Trustees Meeting Calendar, 2020-2021 & 2021-2022

The Board of Trustees approved the Board of Trustees meeting calendar for 2020-2021 and 2021-2022, as presented.

Structured Parking Facility Design, USM

The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Southern Maine to expend up to $1,200,000 for design of an approximate 425-space structured parking garage on the Portland campus with funding from a University Revenue Bond with debt service funded by University of Southern Maine dedicated annual revenue streams. The approved initial spending limit is set at $400,000 with the additional $800,000 spending schedule to be authorized by the Chancellor and the Vice Chancellor for Finance and Administration and Treasurer and contingent upon obtaining approval of the site location from the City of Portland.

Bond Financing, Internal Loan and Project Authorization

The Board of Trustees accepted the recommendation of the Finance, Facilities, & Technology Committee and approved the Financing and Project Authorization resolution related to the issuance of revenue bonds not to exceed $95 million for the purpose of financing three University of Southern Maine projects on the Portland campus including substantially all of the design and construction of an approximate 580 bed student residential facility and an approximate 425 space parking structure, and financing a portion of an approximate 60,000 square foot Career and Student Success Center. Additionally, that the Board of Trustees approved issuance of an internal University of Maine System loan to the University of Southern Maine for up to $4 million, as determined by the Treasurer, for the purposes of funding predevelopment work related to a student residential hall on the Portland campus.

Reduction of Canadian Tuition Rate

The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and approved the change from Canadian non-resident tuition rates to in-state tuition rates for all campuses effective for Fall 2020.

Academic Program Proposal: Masters of Science in Cybersecurity, USM/UMA

The Board of Trustees authorized the creation of a collaborative Master of Science in Cybersecurity for the University of Maine at Augusta and University of Southern Maine.

Tenure Nominations for 2020

The Board of Trustees approved the recommendations for tenure submitted by the universities of the University of Maine System. Approvals will take effect September 1, 2020 for faculty with academic-year appointments and July 1, 2020 for faculty with fiscal-year appointments.

Tenure at Time of Hire, Associate Professor of Economics, USM

The Board of Trustees approved tenure at the rank of Associate Professor of Economics at the University of Southern Maine to Dr. Rachel Bouvier with tenure to be effective at the time of hiring.

Engineering Education & Design Center Authorization and Naming, UM

The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Maine:  a. to increase the project authorization of the Engineering Education and Design Center by $63 million, bringing the total authorization to expend up to $72 million, funding for which will come from a combination of State debt service, University Revenue bonds and private giving; b. to increase square footage by approximately 101,000 gross square feet; c. to finalize the name of the facility as the “E. James and Eileen K. Ferland Engineering Education and Design Center” with common reference as “Ferland Engineering Education and Design Center.”

Approval of the Maine Economic Improvement Fund Annual Report

The Board of Trustees approved the 2019 Maine Economic Improvement Fund Annual Report as presented.

Motion to Defer Agenda Items

The Board of Trustees approved deferring the following agenda items to a later Board meeting:

    1. Overview of the Climate Change Institute and Mt. Everest Expedition
    2. Reaching R1 Status: Highlights & Updates on UM Research Initiatives
    3. University of Maine Graduate and Professional Center Update
    4. Roux Institute Update

The Board of Trustees reviewed the following agenda items as forwarded by the Academic & Student Affairs Committee to the Consent Agenda from its meeting on February 24, 2020:

Academic Program Proposal: Masters of Science in Athletic Training, UM
The Board of Trustees accepted the recommendation of the Academic and Student Affairs Committee and authorized the creation of a collaborative Master of Science in Athletic Training for the University of Maine.

The Board of Trustees reviewed the following agenda items as forwarded by the Human Resources & Labor Relations Committee to the Consent Agenda from its meeting on February 24, 2020:

Proposed Change to Board of Trustees Policy 411 Health Insurance for Retirees and Former Employees on Long Term Disability
The Board of Trustees accepted the recommendation of the Human Resources/Labor Relations Committee and approved the repeal Board of Trustees Policy 411 Health Insurance for Retirees and Former Employees on Long Term Disability in favor of establishing an Administrative Practice Letter (APL) for the same purpose.

The Board of Trustees reviewed the following agenda items as forwarded by the Finance, Facilities, & Technology Committee to the Consent Agenda from its meeting on February 26, 2020:

Advance Structures & Composite Center Renovation, UM
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Maine to spend up to $1,400,000 from various funding sources, including funds generated by industrial contracts, resources identified by the Vice President for Research and Dean of the Graduate School, a sponsored award from US Army Natick Soldier Center, and residual funds from a previous fixed price contract from the Natick center, to renovate the mezzanine section of the Advanced Structures and Composite Center to secured office space.

Lease Authorization, University of Maine Museum of Art, UM
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Maine to enter into a lease agreement for up to 1,638 additional square feet of space at 40 Harlow Street, Bangor Maine; b.) for up to 21 years and at a cost of up to $302,000 for the initial 16-year period to be funded with private donations, with all final terms and conditions subject to review and approval of the University of Maine System Treasurer and General Counsel; and, c.) to name the museum entity the Linda G. and Donald N. Zillman Art Museum – University of Maine, or in short the Zillman Art Museum – University of Maine.

Enrollment and Advancement Center, UMFK
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Maine at Fort Kent to expend up to $3,249,000 for the Enrollment and Advancement Center to be funded with $2,990,000 from general obligation bond resources and $259,000 in campus funds.

Update to Finance, Facilities, & Technology Committee Meeting Protocol, UMS
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System to adopt the  changes and authorized the Treasurer and Clerk of the Board to update practices and procedure as necessary.

Date of Next Meeting

The next meeting of the Board of Trustees will be held on May 17-18, 2020 at the University of Maine at Presque Isle.