Notification of Board of Trustees Actions

Additional meeting information is available by contacting the Board Office at ums.trustees@maine.edu.

May 22-23, 2022 Board of Trustees Meeting

During a Board of Trustees meeting, on May 22-23, 2022 at the University of Southern Maine, the Board approved the following actions:

Election of Board Officers
The Board of Trustees approved the Board of Trustees slate of officers for 2022-2023, as presented. Trustee Trish Riley will serve as Chair for one year and Trustee Lisa Marchese Eames will serve as Vice Chair for one year.

FY2023 Updated Proposed University and System Office Operating Budget and Student Charges – Final Approval, UMS
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and approved the FY2023 Updated Proposed University and System Office Operating & Capital Budget, Recommended Student Charges, and proposed transfers from Institutional Reserves including Budget Stabilization Funds.

Executive Employment Approvals
The Board of Trustees:

  • approved the revised term of appointment for Dr. Joan Ferrini-Mundy by four years commencing July 1, 2021, resulting in an appointment term ending June 30, 2025, and subject to applicable Board policies regarding presidential appointments and rolling renewal thereafter.
  • approved the new title of President and Dean of the University of Maine School of Law for Dean Leigh Saufley, effective July 1, 2022.

Confirmation of Faculty & Student Representatives to the Board of Trustees
The Board of Trustees approved the appointments of the Faculty and Student Representatives to the Board of Trustees as presented:

Student Representative:
Peter “Tony” Lewis, UMA, – Appointed for a 2 year term – May 2022 to May 2024

Faculty Representative:
Clyde Mitchell, UMF – Reappointed for a 3 year term – May 2022 to May 2025
Lisa Leduc, UMPI – Reappointed for a 2 year term – May 2022 to May 2024

Financial & Reimbursement Resolution – HVAC Systems and Controls Upgrades, UM
The Board of Trustees accepted the recommendation of the Finance, Facilities, and Technology Committee, and approved the Financing and Project Authorization Resolution and the Reimbursement of Project Expenditures Resolution related to the issuance of debt for upgrades to building HVAC systems and controls, and updates to the existing building energy management system and software at the University of Maine with an aggregate principal amount not to exceed $10,000,000.

Naming of Portland Commons Courtyard, USM
The Board of Trustees authorized the University of Maine System, acting through the University of Southern Maine, to name the future courtyard outside the Portland Commons residence hall “Dr. Glenn A. Cummings Courtyard” (formal designated name) and the “Cummings Courtyard” (common name).

Resolution for Trustee Mark Gardner
The Board approved the following resolution for Trustee Mark Gardner:
Whereas, Mark R. Gardner has served the University of Maine System with distinction as a Trustee for two terms from September 12, 2012 to May 26, 2022.

Whereas, Trustee Gardner has been an active voice and advocate for higher education over many years and during his ten years of service, he set a high standard for the level of involvement for a Board member including service on the following committees:  Academic & Student Affairs; Audit Committee (10 years); Executive Committee (7 years); Finance, Facilities & Technology Committee (6 years); Human Resources & Labor Relations Committee; and Investment Committee (9 years).

Whereas, he served as Chair of the Board for one year from May 2021 to May 2022 and Vice Chair of the Board from May 2020 to May 2021.  He served for several years as the Trustee representative to the UM Pulp and Paper Foundation, the BOT/BOV Executive Committee, the Maine Center Ventures Board, and was a member of the Long Range Planning Committee and the Ad Hoc Committee on Strategic Planning.

Whereas, he had a great understanding of the fiduciary responsibilities of the Trustees and his desire to find reasonable and responsible solutions was appreciate by everyone.

Whereas, Trustee Gardner has been a wonderful leader and mentor, great listener and asset to the Trustees.  His collaborative leadership style, his many years of experience and his willingness to advocate for change have made a major impact on the success of the University of Maine System.

Whereas, his expertise and perspective have added greatly to the quality, vision, and future direction of the University of Maine System.

Now, therefore, be it known to all that we, the University of Maine System Board of Trustees, offer our most sincere gratitude, thanks, and best wishes to Mark R. Gardner for his outstanding contributions to the quality of higher education in Maine. Approved on the 23rd day of May, 2022, by the University of Maine System Board of Trustees, acting as stewards of Maine’s public universities and their nearly 30,000 students, 5,000 employees and more than 200,000 living alumni.

Resolution for Trustee James Erwin
The Board approved the following resolution for Trustee James Erwin:
Whereas, James R. Erwin has served the University of Maine System with distinction as a Trustee for two terms from September 6, 2012 to May 26, 2022.

Whereas, Trustee Erwin has been an active voice and advocate for higher education over many years and during his ten years of service, he set a high standard for the level of involvement for a Board member including service on the following committees:  Academic & Student Affairs (6 years); Audit Committee (6 years); Executive Committee (10 years); Finance, Facilities & Technology Committee (6 years); Human Resources & Labor Relations Committee (10 years); and Investment Committee (5 years).

Whereas, he served as Chair of the Board for four years from 2017 to 2021 and served for several years as the Trustee representative on the BOT/BOV Executive Committee, the Maine Center Ventures Board, and chaired the Long Range Planning Committee and the Ad Hoc Committee on Strategic Planning.

Whereas, Trustee Erwin has been a strong leader, giving thorough and exacting direction to System Leadership.  He has been a champion of System change and a wealth of knowledge for new Board members.  Trustee Erwin is committed and passionate about his work as a Trustee and has left a wonderful legacy of success as Chair of the Board.  Major initiatives under his leadership include Unified Accreditation and the UMS Strategic Plan.

Whereas, under his dedication and leadership, the Board of Trustees worked to keep tuition affordable for students, align the System’s academic programs with workforce needs, and focused on UMS Strategic Plan.

Whereas, Trustee Erwin has been an outstanding colleague and friend to Trustees and staff and has exemplified commitment to the University of Maine System through his unfailing availability and presence, no matter how challenging the schedule.

Now, therefore, be it known to all that we, the University of Maine System Board of Trustees, offer our most sincere gratitude, thanks, and best wishes to James R. Erwin for his outstanding contributions to the quality of higher education in Maine.Approved on the 23rd day of May, 2022, by the University of Maine System Board of Trustees, acting as stewards of Maine’s public universities and their nearly 30,000 students, 5,000 employees and more than 200,000 living alumni.

Resolution for USM President Glenn Cummings
The Board approved the following resolution for USM President Glenn Cummings:
Whereas, Glenn A. Cummings has served as the 13th President of the University of Southern Maine since July 1, 2015 and Interim President of the University of Maine at Augusta from September 2014 to July 2015.

Whereas, during his tenure, USM has set institutional records in out-of-state enrollment and seen enrollment grow; received national recognition for improvement in student retention; accomplished unprecedented philanthropic fund-raising, including raising over $10 million for the Promise Scholars Program which ensures first-generation scholars can graduate in four years debt free.

Whereas, President Cummings has also launched the largest construction project in USM history and one that will transform the student experience on the Portland campus with a 580-bed residence hall and a Career and Student Success Center. He not only laid the foundation for a new Center for the Arts but also invested more than $11 million of deferred maintenance and upgrades for the Gorham campus.

Whereas, more students are choosing USM as their first-choice school with 16% of the incoming class holding a 4.0 grade point average.  During his presidency at USM, he has changed the lives of thousands of students for the better.

Whereas, President Cummings rebuilt trust and a values-driven community by putting USM’s students at the center.

Whereas, he will complete his service as President of USM on July 1, 2022 as he joins the Glickman Family Office in Portland as president and CEO, overseeing two foundations.

Now, therefore, be it known to all that we, the University of Maine System Board of Trustees, offer our most sincere gratitude, thanks, and best wishes to Glenn A. Cummings for his outstanding contributions to the quality of higher education in Maine. Approved on the 23rd day of May 2022, by the University of Maine System Board of Trustees, acting as stewards of Maine’s public universities and their nearly 30,000 students, 5,000 employees and more than 200,000 living alumni.

Resolution for UMF President Edward Serna
The Board of Trustees approved the following resolution for UMF President Edward Serna:
Whereas, Edward A Serna has served as the 15th President of the University of Maine at Farmington since July 1, 2015.

Whereas, he led UMF through the pandemic and the guided the safe return to campus as the pandemic waned.

Whereas, President Serna began the work of UMF Reimagined developing a comprehensive assessment and strategic recommendations that will demand bold action and an ambitious timeline by 2024.  UMF Reimagined will move UMF forward to build a solid structural framework with new strategic initiatives.

Whereas, under his leadership, UMF’s graduate and continuing education efforts have expanded to help prepare the state workforce and secured authorization to advance the renovation of the future home of the UMF nationally accredited Sweatt-Winter Child Care and Early Education Center.

Whereas, he has continued to foster UMF’s dedication to excellent undergraduate and graduate education.  UMF was named as a 2020 Money’s “Best College for Your Money” campus.  UMF was also recognized as a top 10 college in five separate categories by the U.S. News & World Report 2022 Best Colleges rankings and UMF was the top Maine College to receive the honor by Washington Monthly’s 2021 annual college rankings as a top bachelor’s college in the U.S.

Whereas, he will complete his service as President of the University of Maine at Farmington in July 2022 as he assumes the presidency at Winthrop University in Rock Hill, South Carolina, his alma mater.

Now, therefore, be it known to all that we, the University of Maine System Board of Trustees, offer our most sincere gratitude, thanks, and best wishes to Edward A. Serna for his outstanding contributions to the quality of higher education in Maine. Approved on the 23rd day of May 2022, by the University of Maine System Board of Trustees, acting as stewards of Maine’s public universities and their nearly 30,000 students, 5,000 employees and more than 200,000 living alumni.

CONSENT AGENDA

Acceptance of Minutes
The following meeting minutes were approved as presented:
March 10, 2022 – Finance, Facilities & Technology Committee Meeting
March 21, 2022 – Ad Hoc Committee on Strategic Planning Meeting
March 22, 2022 – Executive Committee Meeting
March 23, 2022 – Finance, Facilities & Technology Committee Meeting
March 27-28, 2022 – Board of Trustees Meeting
April 4, 2022 – Special Investment Committee Meeting
April 19, 2022 – Special Finance, Facilities & Technology Committee Meeting
April 20, 2022 – Ad Hoc Committee on Strategic Planning Meeting
April 28, 2022 – Special Investment Committee Meeting
May 2, 2022 – Human Resources & Labor Relations Committee Meeting

The Board of Trustees reviewed the following agenda items as forwarded by the Academic & Student Affairs Committee to the Consent Agenda from its meeting on May 2, 2022:

New Academic Program Proposal: MS in Trauma-Informed Emergency Management, UMA
The Board of Trustees accepted the recommendation of the Academic and Student Affairs Committee, and approved the Master of Science in Trauma-Informed Emergency Management at the University of Maine at Augusta.

Academic Program Suspension Proposal: B.S. in Cybersecurity, B.S. in Cybersecurity – Online, B.A. in English, A.S. in Information Security – UMFK
The Board of Trustees accepted the recommendation of the Academic and Student Affairs Committee and approved the suspension of the following UMFK Bachelor of Science in Cybersecurity, Bachelor of Science in Cybersecurity- Online, Bachelor of Arts in English, and Associate of Science in Information Security.

The Board of Trustees reviewed the following agenda items as forwarded by the Finance, Facilities, & Technology Committee to the Consent Agenda from its meeting on May 4, 2022:

One Year Capital Plan, FY2023
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and approved the FY2023 Capital Plan as presented.

Lease Modification, UM/UMM & MD7, LLC
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System acting through the University of Maine to enter into a five (5) year lease with MD7, LLC with options for four (4) additional five (5) year renewals for approximately 131 gross square feet adjacent to, and associated space on the roof of, Torrey Hall on the Machias campus, with all final terms and conditions subject to review and approval by the University of Maine System Treasurer and General Counsel.

Ground Lease Authorization, UM, Theta Chi Fraternity
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System acting through the University of Maine to enter into a ground lease for the land at 379 College Avenue, Orono Maine for the term of thirty years with all final terms and conditions subject to review and approval of the University of Maine System Treasurer and General Counsel.

Stewardship/Deferred Maintenance: HVAC Systems and Controls Upgrades, UM
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System acting through the University of Maine (UM) to spend up to $10 million, funded through a combination of operating funds and internal/external loans, to upgrade obsolete and unreliable building HVAC systems, and update critical parts of Orono’s existing building energy management system.  Final terms and conditions of financing will be approved by the Vice Chancellor for Finance & Administration and Treasurer.

Wieden Hall Renovation Project Budget Increase, UMPI
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System acting through the University of Maine at Presque Isle to increase the total renovation budget of the Wieden Hall Renovation to $7,652,280; and to allow donations from the Smith Family Foundation, amounting to $1,395,000, be used as funding for this renovation.

Naming of the New Career & Student Success Center, USM/Portland Campus
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System acting through the University of Southern Maine to name the future Career & Student Success Center, with the naming details to be announced publicly at a later date.

Date of Next Meeting:
The next meeting of the Board of Trustees will be held on July 11, 2022.