Notification of Board of Trustees Actions

Additional meeting information is available by contacting the Board Office at ums.trustees@maine.edu.

January 26-27, 2020 Board of Trustees Meeting

At a Board of Trustees meeting on January 26-27, 2020 hosted by the University of Maine,  the Board approved the following action:

Unified Accreditation Authorization

The University of Maine System Board of Trustees directed the Chancellor and UMS University Presidents to prepare and submit an appropriate substantive change application to the New England Commission of Higher Education (NECHE) to transition the current separate UMS university institutional accreditations to a unified institutional accreditation for the University of Maine System, covering all of its universities, in such time as to permit NECHE’s initial consideration by June 30, 2020.

Board approval for unified accreditation is subject to the following conditions:

    1. Unified accreditation must be planned, applied for, and administered in such ways as will follow the University of Maine System Charter, the Guiding Principles established by the Chancellor in consultation with System University Presidents, the Board’s policies on academic freedom and shared governance, and current labor agreements. The unified accreditation model planned and developed by the Chancellor and UMS University Presidents will be structured to achieve the highest quality student experience, academic program quality and relevance, and university financial stability in accord with the System’s mission in service to the State of Maine.
    1. As the UMS substantive change application to NECHE is developed, the Chancellor and UMS University Presidents will review UMS Board Policies to ensure alignment with the unified accreditation model developed in compliance with NECHE’s Standards for Accreditation. The Chancellor and UMS University Presidents will report and provide recommendations to the Board no later than the May 2020 meeting of any changes in existing UMS Board policies, or necessary new policies, that should be adopted for alignment.
    1. At each Academic and Student Affairs Committee meeting and every other Board meeting through NECHE’s comprehensive evaluation of UMS’s unified accreditation, there will be a standing agenda item for the Chancellor and Presidents to report to the Board on progress, status, and issues. The Chancellor is directed to, as soon as is practical, present to the Board a project timeline and milestones, together with a tracking plan with which to monitor progress both toward achieving unified accreditation and the Board’s strategic priorities that it advances.
    2. Recognizing that NECHE’s Standards for Accreditation themselves establish the essential elements of higher education institutional quality, by which UMS universities, acting together in the System in a unified accreditation model, will work together to improve the System’s quality, increase its effectiveness, and continually strive for collaborative excellence, the Board expects that the process of developing the unified accreditation substantive change application and comprehensive evaluation report will necessarily identify opportunities to improve System quality on each of the NECHE Standards’ elements. At the same time, the Board expects to maintain progress and momentum on its Declaration of Strategic Priorities and Key Performance Indicators. Therefore, as part of the report called for in Paragraph 3 above, the Chancellor will include proposals for aligning UMS’s Strategic Priorities and KPIs with the outcomes intended to be achieved through unified compliance with NECHE’s Standards at the System level.
    1. It is the Board’s expectation that unified accreditation will not require substantial increases to System administration or governance at the expense of university administration and governance or academic program and student support resources. UMS University Presidents and the Chancellor will develop and seek from NECHE a unified accreditation model that coordinates System and university-based resources in System-wide coordinated efforts to achieve compliance with NECHE Standards across the System, and sustain those changes to ensure high quality educational experiences in accord with the Standards.
    1. Appreciating the Chancellor’s transparency in the unified accreditation effort to date, the Board directs that all System and university constituencies be updated regularly on the status of UMS’s application for unified accreditation, progress toward achieving the same, and the nature and extent of challenges and successes that are encountered throughout the System and at UMS universities in the process.

Acceptance of Minutes

The following meeting minutes were approved as presented:
November 17-18, 2019 – Board of Trustees Meeting
December 2, 2019 – Investment Committee Meeting
December 2, 2019 – Executive Committee Meeting
January 6, 2020 – Academic & Student Affairs Committee Meeting
January 6, 2020 – Human Resources & Labor Relations Committee Meeting
January 8, 2020 – Finance, Facilities, Technology Committee Meeting

Honorary Degree Nominations for 2021

The Board of Trustees approved the 2021 nominations for Honorary Degrees as presented.

Confirmation of Student Representative to the Board of Trustees

The Board of Trustees approved the appointment of the following Student Representative to the Board of Trustees:

Graduate Student Representative:

Ameya Karapurkar, UM – appointed for a 2 year term – January 2020 to January 2022

P3 Residence Hall and SSC Award, USM

The Board of Trustees approved the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Southern Maine to enter a pre-development agreement and to begin contract negotiations with Capstone Development Partners regarding the Career & Student Success Center and Residence Halls Project; and to expend or obligate the University to expend up to $5.7 million, pursuant to that initial agreement, with funding to be determined by the campus Chief Business Officer and University Treasurer and the final terms and conditions of the agreement subject to review and approval by University Counsel and the Vice Chancellor for Finance and Administration and Treasurer.

Wishcamper Center Parking Lot Expansion, USM

The Board of Trustees approved the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Southern Maine to expend up to $1.71 million for the expansion of the Wishcamper Center surface parking lot on the Portland campus with funding from E&G, University Capital Reserve, and Financing with final funding to be determined by campus Chief Business Officer and University Treasurer.

The Board of Trustees reviewed the following agenda items as forwarded by the Academic & Student Affairs Committee to the Consent Agenda from its meeting on January 6, 2020:

    • New Academic Program Proposal:  M.A. in Counseling Psychology with an Emphasis in Creative Arts, UMF
      The Board of Trustees accepted the recommendation of the Academic and Student Affairs Committee and authorized the creation of the Master of Arts in Counseling Psychology with an Emphasis in Creative Arts, at the University of Maine at Farmington.

The Board of Trustees reviewed the following agenda items as forwarded by the Finance, Facilities, & Technology Committee to the Consent Agenda from its meeting on January 8, 2020:

    • Naming of North Engineering Annex, UM
      The Board of Trustees approved the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Maine to name a new facility the North Engineering Annex.
    • Renovation of Brooks Dinning Hall Patio, USM
      The Board of Trustees approved the recommendation of the Finance, Facilities and Technology Committee and authorized the University of Maine System acting through the University of Southern Maine to expend up to $650,000 to provide structural design, code compliance and architectural upgrades to the existing unused upper patio of Brooks Dining Hall at the University of Southern Maine with funding from Campus E&G, with finding to be determined by the campus Chief Business Officer and University Treasurer.
    • Construction of the Nursing High Fidelity Simulation Lab, USM
      The Board of Trustees approved the recommendation of the Finance, Facilities, and Technology Committee to authorize the University of Maine System acting through the University of Southern Maine to expend up to $1.5 million to design and construct a Nursing High Fidelity Simulation laboratory in the Science Building located on the Portland Campus.
    • Randall Student Center Renovation & Addition, UMA
      The Board of Trustees approved the recommendation of the Finance, Facilities and Technology Committee to authorize the University of Maine at Augusta to expend $2,885,000 in 2018 general obligation bond and up to $3,965,000 of E&G funds to renovate the Richard J. Randall Student Center and construct an addition to this building to serve as the UMA Welcome Center, with final funding sources to be determined by the UMA Chief Business Officer and University Treasurer.
    • Real Property Authority Matrix Update, UMS
      The Board of Trustees approved the recommendation of the Finance, Facilities and Technology Committee and authorized the Chancellor to approve increases in University owned or occupied space when the space is for research purposes with timely appropriate disclosure of such approvals to be given to the Board of Trustees.
    • Bailey Hall Fire Protection and Electrical Upgrades, USM
      The Board of Trustees authorized the University of Maine System acting through the University of Southern Maine to expend up to $4,388,000 for the Bailey Hall Fire Protection Upgrade project. With the additional funding to be determined by the campus Chief Business Officer and University Treasurer.

Date of Next Meeting

The next meeting of the Board of Trustees will be held on March 15-16, 2020 at the University of Southern Maine.