Notification of Board of Trustees Actions

Additional meeting information is available by contacting the Board Office at ums.trustees@maine.edu.

March 22, 2021 Board of Trustees Meeting

During a Board of Trustees meeting, held virtually via Zoom on March 22, 2021,  the Board approved the following actions:

Appointment of James H. Page as Chancellor Emeritus
The Board of Trustees accepted the recommendation of the Human Resources and Labor Relations Committee and awarded the title of Chancellor Emeritus of the University of Maine System to Dr. James H. Page in recognition of his service and contributions.

Diversity, Equity & Inclusion (DEI) Steering Committee Reinvigoration
The Board of Trustees approved the following resolution as amended:
The Board of Trustees approved the Chancellor establishing a System-wide leadership Diversity, Equity and Inclusion Committee, which will report to the Chancellor and provide periodic updates to the Board of Trustees Human Resources and Labor Relations Committee and as appropriate to the Board of Trustees.

Proposed Changes to Board of Trustees Policy 803 – Naming of Physical Facilities
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and approved the proposed changes to Board of Trustees Policy 803 – Naming of Physical Facilities, as presented.

UMS 2021 Tenure Nominations
The Board of Trustees accepted the recommendation of the Academic & Student Affairs Committee and approved the recommendations for tenure submitted by the Universities of the University of Maine System.  Approvals will take effect September 1, 2021 for faculty with academic year appointments and on July 1, 2021 for faculty with fiscal year appointments

Approval of the 2020 Maine Economic Investment Fund (MEIF) Report
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee and approved the 2020 Maine Economic Improvement Fund Annual Report as presented.

Approval of the Board Meeting Calendar for FY2022 & FY2023
The Board of Trustees approved the Board of Trustees meeting calendar for FY2022 and FY2023, as presented.

Confirmation of Student Representatives to the Board of Trustees
The Board of Trustees approved the appointments of the Student Representatives to the Board of Trustees as presented.

Formal Acceptance and Administration of Harold Alfond Foundation Grants
In exercising its fiduciary governance responsibilities for the University of Maine System as the recipient of the Harold Alfond Foundation’s gifts and grant investments, the Board of Trustees adopted the following resolution:

  1. The University of Maine System Board of Trustees expresses its deep gratitude for and accepts the Harold Alfond Foundation’s $240 million grants to the University of Maine System, which provide unique and unprecedented opportunities for transformational change for the System as a whole.
  1. System and university leadership will manage the $240 million grants for student success and retention; Engineering, Computing, and Information Science; the Maine Center; and Division 1 athletics pursuant to the terms of the Harold Alfond Foundation grant agreements and all Board Policies and UMS Administrative Practice Letters that apply to the acceptance, implementation, administration, and reporting of such grants and the work undertaken to achieve the funded outcomes.
  1. The $150 million in grants for student success and retention; Engineering, Computing, and Information Science; and the Maine Center will be further administered by the principal investigator model customarily used to administer grants, as established by System and university leadership to manage these grants and track and report work undertaken for them. The Board of Trustees charges the Principal Investigators to execute the work, including through project leads and leadership teams, described in the Harold Alfond Foundation grant agreements according to the terms of this Resolution.
  1. UMS will implement the funded initiatives to best serve students, advance the University of Maine System’s existing strategic priorities and outcomes, and enhance UMS’s role in improving civic and economic life in Maine through its teaching, research, and public service missions.
  1. UMS will emphasize and prioritize diversity, equity and inclusion in all relevant aspects of implementing and scaling the funded initiatives.
  2. Including through opportunities provided by unified accreditation, System leadership and the Principal Investigators will implement the funded initiatives so as to assure clear accountability for project management to achieve benchmarks, and to scale them and provide meaningful participation by all UMS universities and in all regions of the state as soon as practical.
  1. In compliance with the University of Maine System’s existing capital project planning and approval, financial, and budgetary policies, System and university leaders and the funded initiatives’ Principal Investigators and leadership teams will coordinate annual project planning and funding and staffing needs with the Vice Chancellor for Finance and Administration and through the normal review processes of the Board’s Finance, Facilities and Technology Committee to ensure cash flow, debt service and debt load undertaken in support of the funded initiatives align with existing and future budget procedures and priorities and ensure UMS fiscal stability.
  2. System and university leaders will assure that the activities supported by the HAF grants are an integral component of the System’s long-range plan and will provide regular updates to the Board’s ASA and FFT Committees, and at least semi-annually to the full Board, on funded project outcomes, benchmarks, and fundraising, including progress toward match requirements.
CONSENT AGENDA

Acceptance of Minutes
The following meeting minutes were approved as presented:
January 6, 2021 – Finance, Facilities and Technology Committee meeting
January 25, 2021 – Board of Trustees meeting
February 24, 2021 – Special Board of Trustees meeting
March 1, 2021 – Human Resources and Labor Relations Committee meeting
March 4, 2021 – Investment Committee meeting

The Board of Trustees reviewed the following agenda item as forwarded by the Finance, Facilities, & Technology Committee to the Consent Agenda from its meeting on March 3, 2021:

Neville Hall Renovations, UM
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System acting through the University of Maine to expend up to $1,500,000 of State Bond funds on the Neville Hall Renovations.

Interim Financing Resolution
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and authorized the University of Maine System to finalize negotiations with and to execute a loan agreement with TDBank for short term capital financing needs.

Financing Project Resolution, UM Ferland Engineering, Education & Design Center (EEDC)
The Board of Trustees accepted the recommendation of the Finance, Facilities and Technology Committee, and approved the Financing and Project Authorization resolution for the University of Maine Ferland Engineering, Education and Design Center project on the Orono campus with a maximum principal amount of debt of $45,000,000.

Date of Next Meeting
The next meeting of the Board of Trustees will be held on March 22, 2021, via Zoom.