For Students

Welcomed:

  • In general, face coverings continue to be welcomed in any circumstance when individuals choose to wear them as a matter of personal preference. There may be certain exceptions related to security-sensitive circumstances or other matters when face coverings must be removed.

Current requirements:

  • Indoors: Beyond welcoming face coverings in all settings, face coverings also are required at all times when indoors on University System property for all visitors, faculty, staff, and students regardless of vaccination status.
  • Exceptions to the indoor requirement:
    • When a student is in their own residence hall room with the door closed and is alone or is with only those authorized to reside there;
    • When a residential student is engaged in personal hygiene activities in the bathroom associated with their residence hall room;
    • When a person is alone in an office or other room with a closed door;
    • When eating or drinking in space where eating or drinking is permitted (not a classroom);
    • When a medical accommodation has been granted by appropriate University officials;
    • While participating in activities in which a face covering cannot practically be worn and conditions are safe to remove a face covering, such as when part of an academic assignment requires playing an oral musical instrument or when such a special circumstance is expressly exempted by Maine civil authorities; and
    • In other special circumstances as may be determined by campus leadership.
  • Note: Face coverings are not required of any visitor, faculty, staff member or student regardless of vaccination status, when outdoors on university property.

Requirements effective July 26, 2021:

  • In general, face coverings will continue to be welcomed in any circumstance when individuals choose to wear them as a matter of personal preference. There may be certain exceptions related to security-sensitive circumstances or other matters when they must be removed.
  • Indoors: Effective July 26, face coverings will continue to be required indoors for any visitor, faculty, staff, or student who is not fully vaccinated.
  • Exceptions to the indoor requirement:
    • When a student is in their own residence hall room with the door closed and is alone or is with only those authorized to reside there;
    • When a residential student is engaged in personal hygiene activities in the bathroom associated with their residence hall room;
    • When a person is alone in an office or other room with a closed door;
    • When eating or drinking in space where eating or drinking is permitted (not a classroom);
    • When a medical accommodation has been granted by appropriate University officials;
    • While participating in activities in which a face covering cannot practically be worn and conditions are safe to remove a face covering, such as when part of an academic assignment requires playing an oral musical instrument or when such a special circumstance is expressly exempted by Maine civil authorities; and
    • In other special circumstances as may be determined by campus leadership.
  • Note: Face coverings are not required of any visitor, faculty, staff member or student regardless of vaccination status, when outdoors on university property. Effective July 26, face coverings will no longer be required indoors for those who are fully vaccinated.
  • Students may verify their vacation status at our COVID-19 tracker and verification form.
  • Face coverings may also still be required in other specialized circumstances.

When face coverings are required to be worn as described above, they are to be of the type recommended by public health officials. These are generally made of multiple layers of cloth, which cover the nose, mouth and chin and are secured either with ear loops or with ties behind the head. For more information about styles and types of face coverings which meet the University’s requirement (and those which do not), please reference the UMS Face Covering Guide found below. Additionally, double-face masking is increasingly common. Although it is not required by the University at this time, individuals are welcome to take this additional step in keeping with guidance from public health authorities such as the CDC (External Site).

Students in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances that may impact their ability to comply with face covering requirements may contact the University of Maine System American with Disabilities Act coordinator at: 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754; 207.581.1226, TTY 711 (Maine Relay System); or adacoordinator@maine.edu.

While the University seeks and encourages its community to come together in support of each other and our shared safety, the University will enforce the required COVID-19 health and safety protocols for face coverings, testing participation and other protocols as necessary and warranted. The University’s face covering requirements are subject as applicable to the UMS employee progressive disciplinary policy, the UMS Student Code of Conduct (Board of Trustee Policy 501) and the respective associated disciplinary practices and provisions. These procedures also apply to anyone submitting false or fraudulent vaccination verification information. These procedures also will apply to anyone submitting false or fraudulent vaccination verification information.

The University will be enforcing the face covering requirement. Enforcement activities may include spot checks of face covering compliance, audits of face covering compliance among groups sharing an indoor space and any other compliance enforcement efforts the University deems necessary to keep its community safe. Individuals who are found in the course of any of these or other potential reviews to have been non-compliant with the face covering requirement may be subject to disciplinary actions.

Unless specifically authorized by the University to do so, students and employees, including faculty, may not conduct face covering enforcement activities, including inquiring directly about an individual’s vaccination status for the purpose of ascertaining whether the person is required to wear a face covering, and may not otherwise unilaterally seek to enforce the face covering requirements on their own. All members of the University community are encouraged to submit their vaccination verification here. Any member of a UMS university community concerned about a violation of the face covering requirements may report that concern by calling 207.581.2681 or emailing umaine.alerts@maine.edu.

The University is counting on all of us pulling together to keep each other safe and asks that everyone do their utmost in their own conduct to avoid the need for enforcement.

This pandemic continues to be a rapidly evolving situation. This information is subject to change. Employees should check Together for Maine site routinely for updated information or changes in existing information.

(Last reviewed/updated: 07/22/2021)

UMS FACE COVERING GUIDE

(05/21/2021)

Face coverings are required at all times on University of Maine System campuses, property and facilities, both indoors and outside and if traveling on university business in a vehicle with others or engaged in official university business or activities away from campus. The chart below describes face coverings that are both allowed by and not allowed by the University.

This guide does not address respirators and other personal protective equipment required to protect the employee from exposures in the workplace. Face coverings are intended to limit transmission of disease between people, not only to protect the wearer but also to protect others.

What should cloth face coverings be made of?

In general, face coverings should have multiple layers covering the nose, mouth, and chin and be secured snugly with ear loops or ties behind the person’s head.

Reference:

Type Description Meets the University’s requirement
disposable face coverings Cloth Face Covering
“Cloth Face Covering” per Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.
Clear masks, dust masks, and disposable masks (pictured), and or KN95s (non-NIOSH certification) are also appropriate as face coverings.
Yes
(See Note #1)
This category best meets the University’s requirement for face coverings on campus.
filtering masks N95 / N100 / P100 filtering facepiece (with exhalation valve) No
Any respirator that has an exhalation valve does not provide source control.
filtering masks without exhaust N95 / P100 filtering facepiece (without exhalation valve) Only with special permission and approval.
See Note #2
neck gator and bandana style masks Neck gator or bandana style covering open at bottom No
Half face and full-face respirators Half-Face and Full-Face Respirator No
See Note #3
Powered Air Purifying Respirator Powered Air Purifying Respirator (PAPR) Yes, with specific approval of appropriate university officials.
See Note #4
Face shield Face Shield No, not by itself. UMS does not allow face shields as a replacement for cloth face coverings.
They may be worn in combination with a cloth face covering.
Other methods, including homemade face masks and face shields Other methods No
  1. Employees who work in a setting where cloth face coverings may increase the risk of heat-related illness or cause safety concerns due to introduction of a hazard (for instance, straps getting caught in machinery) may contact UMS Safety Management to determine the appropriate face covering for their setting.
  2. Requires additional regulatory Respiratory Protection Program (OSHA Voluntary Use) requirements. Employees must consult with their Licensed Health Care Professional and their supervisor prior to use.
  3. These respirators have an exhalation valve that do not provide source protection. They are for workplace exposures and their use is regulated by the UMS Respiratory Protection Program.
  4. These units are not permitted generally but may be permitted with approval of the appropriate university officials if necessary for some reason as an alternative to more typical cloth face coverings.

Vaccination is strongly encouraged for all members of the University of Maine System community. Fully vaccinated individuals currently may refrain from otherwise required asymptomatic testing, certain quarantine requirements and potentially additional public health and safety protocols, per public health guidance and University practices. To be sure you are not required to test or quarantine as often or in circumstances that would not be required of vaccinated persons, please be sure both to get vaccinated and to inform the University of your vaccination status using your campus portal at your soonest opportunity.

If you are not already vaccinated, please get vaccinated and submit your verification information as above as soon as possible. For more information about where you can get vaccinated in the United States, please check the vaccines government website (External Site) or text your zip code to this phone number: 438829. For locations in Maine, you also can check the Maine Government COVID-19 Vaccine site (External Site).

The University is accepting verification documents for those vaccines authorized for emergency use by the Food and Drug Administration (FDA), as well as those authorized by the World Health Organization EUL for international students and visiting faculty/staff who received the WHO vaccine in a country where it is authorized. More information about the specific acceptable vaccines is at the bottom of this text.

The University System continues to review the latest information about COVID-19 requirements and will communicate with students, staff and faculty should a requirement be adopted in the future. The University already requires other vaccines consistent with state law and there is a strong likelihood vaccination against COVID-19 will in the future be required for the members of the University’s in-person community. Until and unless the University of Maine System requires or permits COVID-19 vaccination as a condition of in-person participation in the University community, no employee, office, program or component unit of the University of Maine System or any of the institutions of which it is comprised may make such a requirement of its own. The University will consider potential exceptions that would require vaccination sooner, such as if a student or employee, in connection with their role at the university, is required by a third party to be vaccinated. Should the University adopt any requirement(s) related to COVID-19 vaccination, careful consideration will be given to any exceptions or exemptions which may be appropriate such as medical accommodations that may be warranted under the Americans with Disabilities Act.

Information about FDA authorized vaccines is available on the Food and Drug Administration website (External Site). As of July 8, 2021, the FDA authorized vaccines were Pfizer-BionTech; Moderna; and, Janssen (J&J).

Information about World Health Organization (WHO) authorized vaccines is available on the World Health Organization website (External Site).  As of July 8, 2021, the authorized vaccines differed by country but overall those authorized by the WHO included the FDA vaccines listed above plus: Oxford/AstraZeneca; Serum Institute of India; Sinopharm; and Sinovac.

(Last reviewed/updated: 07/08/2021)

How to replace your COVID-19 vaccination card

If you are fully vaccinated for COVID-19 but cannot find your vaccination card, these are the steps you can take to acquire a record that can be uploaded to the University of Maine System’s (UMS) vaccination verification portal. The University of Maine System only requires a digital copy of your vaccination card to complete verification.

Photo of Your Vaccination Card: If you have a photo of your card on a phone or other device, please visit the vaccination verification portal and follow the steps to upload an image.

Contact Your Medical Provider or Primary Care Physician: Contact your provider to ask if they can provide proof of vaccination from your medical records or by accessing your state’s immunization registry and provide a record or letter verifying your status for upload to the University of Maine System  portal with the type of COVID-19 Vaccine administered and dates.

Contact Your Pharmacy: If you were vaccinated at a pharmacy, many pharmacies like Walmart, CVS and Walgreens, may provide individuals with digital vaccination records through their website that can be uploaded to the UMS portal. You may also be able to visit the providing pharmacy and request a copy of your record.

Contact Your State’s Immunization Registry: Contact your state registry directly. In Maine you will need to email, fax or mail in a signed copy of an authorization to release information directly to the Maine Center for Disease Control and Prevention. The Maine CDC strongly recommends individuals contact their medical provider or primary care physician as a faster alternative.

Maine Immunization Program Contact Information

U.S. Centers for Disease Control: 

University of Maine System Assistance

  • COVID-19 Hotline: (207) 581-2681

(Last reviewed: 7/21/21)

The University System continues to encourage students, staff and faculty to become vaccinated. For information about where and how to get a vaccine, contact your healthcare provider, text your zip code to 438829 or check the CDC website for United States vaccine information (External Site) and the state of Maine website (External Site) for specific Maine information. More information about vaccination benefits and safety is available on the CDC website (External Site).

Asymptomatic fully-vaccinated students, staff and faculty are in general exempted from COVID-19 testing, face covering (effective July 26) and quarantine requirements if they are fully vaccinated and provide verification of their fully vaccinated status to the University. You can provide verification on our COVID-19 testing and vaccine verification platform.

In general, people are considered fully vaccinated:

  • 2 weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna, or
    2 weeks after a single-dose vaccine, such as Johnson & Johnson’s/Janssen.

To provide verification of vaccination, visit the vaccination submission form and select the “submit vaccination information” option.

The quarantine and testing exemptions are available effective now to those who submit verification. Again, verification of vaccination can be provided by visiting the vaccination submission form and select the “submit vaccination information” option.

(Last reviewed/updated 07/16/2021)

The University encourages all students to sign up for Direct Deposit to ensure timely processing and distribution of funds. This includes work study students who receive paychecks and students who may be due funds for other reasons. Guidance for the direct deposit registration process are available on the Update Account Information page.

(Last reviewed/updated: 05/14/2021)

In addition to taking helpful precautions to protect your physical well-being, it can also be important to maintain mental and emotional well-being. If you’re experiencing stress or adverse effects as a result of the COVID-19 virus, the US CDC publishes some information that may be helpful to you on their website (External Site).

Also available is SilverCloud, an online mental health tool available to all University of Maine System students at no cost. It offers self-guided programs for anxiety, depression, stress and resilience. Aimed at helping to address mild to moderate issues, SilverCloud allows individuals to manage day-to-day stressors personally and anonymously. The self-guided program is available any time, on any devise. The program can be accessed by UMS students at: https://umainesystem.silvercloudhealth.com (External Site).

Dial 2-1-1 Maine for information and referral to community resources or the Statewide Intentional Warm Line at 1-866-771-9276 to talk with a trained peer support specialist who has personal experience with mental health recovery.

Also, please know that you may contact your campus Counseling Services for information and scheduling:

  • University of Maine: 207-581-1392
  • University of Maine at Augusta Bangor: 207-262-7835
  • University of Maine at Augusta: 207-621-3044
  • University of Maine at Machias: 207-255 1343
  • University of Maine at Farmington: (207) 834-7822
  • University of Maine at Fort Kent: 207-778-7034
  • University of Maine at Presque Isle: 207-768-9791
  • University of Southern Maine: 207-780-5411

(Last reviewed/updated: 05/18/2021)