For Students

Required:

  • Face coverings are required indoors for all persons – students, staff, faculty and visitors – regardless of vaccination status when indoors at a University facility.  This has been extended to be effective through October 31, 2021. This requirement may be ended or further extended depending on civil guidance, the trajectory of the pandemic and public health considerations. The University of Maine System carefully monitors public health guidance and data, and will update its requirements, including this face covering requirement, as warranted. This face covering requirement specifically will be reviewed by October 31, 2021.  Continuation or easing of this protocol are both possible depending on circumstances. Further information is below.

Further information:

  • For planning purposes, University entities or organizations which organize, host or otherwise conduct large scale events of 250 persons or more should assume the University face covering requirement will be in place for indoor events for the entirety of the fall 2021 semester, as such events may require tickets, printing of promotional materials, and other communications that require advance planning.
  • The University of Maine System at this time also strongly recommends face coverings outdoors for all students, staff, faculty and visitors when the event or activity involves larger gatherings or crowded circumstances. This is a recommendation, not a requirement, at this time.
  • Face coverings also continue to be welcomed in other circumstances when individuals choose to wear them as a matter of personal preference. There may be certain exceptions related to security-sensitive circumstances or other matters when face coverings must be removed.
  • Exceptions to the indoor requirement:
    • When a person is alone in an office or other room with a closed door;
    • When eating or drinking in a space where eating or drinking is permitted;
    • When a student is in their own residence hall room with the door closed and is alone or is with only those authorized to reside there;
    • When a residential student is engaged in personal hygiene activities in the bathroom associated with their residence hall room;
    • When a medical accommodation has been granted by appropriate University of Maine System officials;
    • In other special circumstances as may be determined by campus leadership.

When face coverings are required to be worn as described above, they are to be of the type recommended by public health officials. These are generally made of multiple layers of cloth, which cover the nose, mouth and chin and are secured either with ear loops or with ties behind the head. For more information about styles and types of face coverings which meet the University of Maine System’s (UMS) requirement (and those which do not), please reference the UMS Face Covering Guide found below. Additionally, double-face masking is increasingly common. Although it is not required by the University at this time, individuals are welcome to take this additional step in keeping with guidance from public health authorities such as the CDC (External Site).

Students in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances who may need disability accommodations in connection with this protocol should contact the disability or accessibility services office on their campus.

While the University of Maine System seeks and encourages its community to come together in support of each other and our shared safety, the University will enforce the required COVID-19 health and safety protocols for face coverings, testing participation and other protocols as necessary and warranted. The University’s face covering requirements are subject as applicable to the UMS employee progressive disciplinary policy, the UMS Student Code of Conduct (Board of Trustee Policy 501) and the respective associated disciplinary practices and provisions. These procedures also apply to anyone submitting false or fraudulent vaccination verification information.

The University will be enforcing the face covering requirement. Enforcement activities may include spot checks of face covering compliance, audits of face covering compliance among groups sharing an indoor space and any other compliance enforcement efforts the University deems necessary to keep its community safe. Individuals who are found in the course of any of these or other potential reviews to have been non-compliant with the face covering requirement may be subject to disciplinary actions. Unless specifically authorized by the University to do so, students and employees, including faculty, may not conduct face covering enforcement activities. Any member of a UMS university community concerned about a violation of the face covering requirements may report that concern by calling 207- 581-2681 or by selecting your campus using this online reporting tool.

The University asks everyone to aim for not mere technical compliance with the face covering requirement but rather to meet the spirit and intention of the face covering requirement when wearing your own face covering.

Note that this and all University guidance on COVID-19 is subject to change in accordance with the evolving circumstances of COVID-19.

(Last reviewed/updated: 9/23/2021)

UMS FACE COVERING GUIDE

(05/21/2021)

Face coverings are required at all times on University of Maine System campuses, property and facilities, both indoors and outside and if traveling on university business in a vehicle with others or engaged in official university business or activities away from campus. The chart below describes face coverings that are both allowed by and not allowed by the University.

This guide does not address respirators and other personal protective equipment required to protect the employee from exposures in the workplace. Face coverings are intended to limit transmission of disease between people, not only to protect the wearer but also to protect others.

What should cloth face coverings be made of?

In general, face coverings should have multiple layers covering the nose, mouth, and chin and be secured snugly with ear loops or ties behind the person’s head.

Reference:

Type Description Meets the University’s requirement
disposable face coverings Cloth Face Covering
“Cloth Face Covering” per Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.
Clear masks, dust masks, and disposable masks (pictured), and or KN95s (non-NIOSH certification) are also appropriate as face coverings.
Yes
(See Note #1)
This category best meets the University’s requirement for face coverings on campus.
filtering masks N95 / N100 / P100 filtering facepiece (with exhalation valve) No
Any respirator that has an exhalation valve does not provide source control.
filtering masks without exhaust N95 / P100 filtering facepiece (without exhalation valve) Only with special permission and approval.
See Note #2
neck gator and bandana style masks Neck gator or bandana style covering open at bottom No
Half face and full-face respirators Half-Face and Full-Face Respirator No
See Note #3
Powered Air Purifying Respirator Powered Air Purifying Respirator (PAPR) Yes, with specific approval of appropriate university officials.
See Note #4
Face shield Face Shield No, not by itself. UMS does not allow face shields as a replacement for cloth face coverings.
They may be worn in combination with a cloth face covering.
Other methods, including homemade face masks and face shields Other methods No
  1. Employees who work in a setting where cloth face coverings may increase the risk of heat-related illness or cause safety concerns due to introduction of a hazard (for instance, straps getting caught in machinery) may contact UMS Safety Management to determine the appropriate face covering for their setting.
  2. Requires additional regulatory Respiratory Protection Program (OSHA Voluntary Use) requirements. Employees must consult with their Licensed Health Care Professional and their supervisor prior to use.
  3. These respirators have an exhalation valve that do not provide source protection. They are for workplace exposures and their use is regulated by the UMS Respiratory Protection Program.
  4. These units are not permitted generally but may be permitted with approval of the appropriate university officials if necessary for some reason as an alternative to more typical cloth face coverings.

For more information about where you can get vaccinated in the United States:

Please check the vaccines.gov website (External Site) or text your zip code to this phone number: 438829.

For additional information about vaccination locations in Maine, you also can check the Maine Government COVID-19 Vaccine site (External Site). COVID-19 vaccinations in Maine are plentiful, free and easy to obtain.

For instructions on using the online service to provide your vaccination information:
Visit our vaccination verification guide.

To go directly to the online service:
Verify your vaccination status (External Site).

To see the full University of Maine System student vaccination policy:
Please see the specific drop down menu portion of this web page.

Getting a second shot at a different provider than your first shot:

You can receive a 2nd shot of vaccine when required at a different clinic than where you received your first shot.

When seeking a second dose in Maine at a location other than where the first shot was given, you should notify the clinic where you are seeking your second dose. The time to receive a second Pfizer dose is 21 days after the first dose. For Moderna, it is 28 days. Avoid mixing and matching vaccines.

Maine CDC recommends that you bring their vaccination card to your 2nd shot. If you have lost your card, you can still get a shot. You should inform the clinic that it is your second shot.

To replace a lost vaccination card or find a vaccination location, please see the information below.

To request an exemption from the vaccination requirement:
Exemptions under the current policy may be requested for documented medical contraindications, sincerely held religious beliefs, or for those engaged in remote learning only. For instructions on how to request an exemption or to check the status of an exemption request, visit our vaccination verification guide.

How to replace your COVID-19 vaccination card:
If you are fully vaccinated for COVID-19 but cannot find your vaccination card, these are the steps you can take to acquire a record that can be uploaded to the University of Maine System’s (UMS) vaccination verification portal. The University of Maine System only requires a digital copy of your vaccination card to complete verification.

  • Photo of Your Vaccination Card: If you have a photo of your card on a phone or other device, please visit the vaccination verification portal and follow the steps to upload an image.
  • Contact Your Medical Provider or Primary Care Physician: Contact your provider to ask if they can provide proof of vaccination from your medical records or by accessing your state’s immunization registry and provide a record or letter verifying your status for upload to the University of Maine System portal with the type of COVID-19 Vaccine administered and dates.
  • Contact Your Pharmacy: If you were vaccinated at a pharmacy, many pharmacies like Walmart, CVS and Walgreens may provide individuals with digital vaccination records through their website that can be uploaded to the University of Maine System portal. You may also be able to visit the providing pharmacy and request a copy of your record.
  • Contact Your State’s Immunization Registry: Contact your state registry directly. In Maine you will need to email, fax or mail in a signed copy of an authorization to release information directly to the Maine Center for Disease Control and Prevention. The Maine CDC strongly recommends individuals contact their medical provider or primary care physician as a faster alternative.

Maine Immunization Program Contact Information:

U.S. Centers for Disease Control:

What if I don’t get vaccinated or don’t upload my information as required?

After October 15, 2021, unvaccinated, non-exempt students will not be permitted in classrooms, residence halls, or other University facilities and will not be permitted to participate in on-campus experiences or university activities.

Students may be able to continue their education fully remotely if they can do so using already existing remote options (students can apply for an exemption for fully remote learning using the vaccination verification guide); however, many programs or courses do not offer remote options and, depending on degree program or course of study, it may not be possible to complete a course of study through remote learning only. In short, students who are not in compliance by October 15, 2021, will not be able to continue as part of the in-person university community and may also experience a disruption in their education.

Students who by October 15, 2021, have started a course of COVID-19 vaccination but are not fully vaccinated (defined as two weeks after the second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine), should submit this information through the University of Maine System online COVID-19 vaccination verification portal (External Site). Such students will be permitted to continue their on-campus experience provided they timely become fully vaccinated and comply with public safety protocols to include, for example, masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University of Maine System standards.

Can I get refund if I withdraw or am withdrawn from in-person courses because I do not meet the October 15 deadline?

!! WARNING !!

Withdrawing from courses may hamper your ability to complete your degree and may impact your ability to receive federal financial aid.

 

There are no special refunds of tuition, room, board or other fees for students who withdraw or are withdrawn from in-person instruction due to failure to meet the October 15 COVID-19 vaccination deadline requirement. Students who do not meet the vaccination requirement by the October 15 deadline and do not otherwise come into compliance as provided by the COVID-19 vaccination requirement may seek a partial refund in keeping with standard University refund practices for withdrawals.

This means students who fail to meet the October 15 deadline and who want to seek a partial refund must withdraw from those courses as soon as possible after October 15 but no later than October 25, 2021. Students who do not meet the October 15 vaccination verification deadline and do not act to withdraw themselves from in-person courses will be withdrawn from their courses by the University after October 25 and will receive no refund. Students receiving financial aid should contact the Office of Financial Aid (or Student Finance Office) at their University to discuss the financial aid impact of any withdrawal, as withdrawal can influence, for example, determinations of satisfactory academic progress, the return of financial aid funds to the Federal Department of Education and other scholarship funding.

(Last reviewed/updated: 09/01/2021)

This document states the University of Maine System’s COVID-19 vaccination requirements for students for the fall 2021 semester and provides exemptions for students in the following groups – documented medical contraindication, sincerely held religious belief and remote learning only. These requirements may be revisited as the COVID-19 pandemic develops; and as public health best practices change or emerge; and based on current law.

COVID-19 Student Vaccination Requirements:

For the fall 2021 semester, any student who is participating in any on-campus experience and is not fully vaccinated against COVID-19 with a vaccine that is either fully approved by the FDA, approved under the FDA emergency use authorization, or approved by the World Health Organization (WHO), will be required to adhere to public safety protocols to include masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University standards.

Fully vaccinated is defined as two weeks after the second dose in a two-dose COVID-19 vaccine series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose COVID-19 vaccine, such as Johnson & Johnson’s Janssen vaccine.

No later than two weeks from the effective date of this document (August 20, 2021), all students are required to log in and verify their information through the University of Mane System (UMS) online COVID-19 vaccination verification portal (External Site). Students planning to be fully vaccinated should receive their first vaccination as soon as possible, but no later than two weeks after the effective date of this document (August 20, 2021).

No later than ten weeks from the effective date of this document (October 15, 2021), all students are required to complete one of the following:

  1. Verify that they have been fully vaccinated against COVID-19 with a vaccine that is either fully approved by the FDA, or approved under the FDA emergency use authorization, or approved by the World Health Organization (WHO). A request for verification is required to be submitted and approved through the UMS online COVID-19 vaccination verification portal (https://umaineportal.pointnclick.com/ ). Students are encouraged to verify their first vaccination through the UMS online COVID-19 vaccination verification portal External Site) as soon as their first vaccination is received and then, if receiving a two shot COVID-19 vaccine, to enter their second vaccination through the UMS online COVID-19 vaccination verification portal (External Site) as soon as their second vaccination is received; or
  2. Obtain an exemption from the University’s COVID-19 vaccination requirement. Requests for exemptions are required to be submitted and approved through the UMS online COVID-19 vaccination verification portal (External Site). Additionally, all exempt, unvaccinated students are required to adhere to public safety protocols to include masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University standards.

Exemptions to Vaccination Requirements:

  1. Documented medical contraindication: a written statement from a licensed physician, nurse practitioner or physician assistant that, in the provider’s professional judgment, immunization may be medically inadvisable.
  2. Sincerely held religious belief: a signed statement from the student, or guardian if the student is a minor, that the student’s sincerely held religious beliefs are contrary to the COVID-19 vaccination requirement.
  3. Remote learning only: a signed statement from the student, or guardian if the student is a minor, that the student will only enroll in remote learning courses that involve no participation in an on-campus experience at any University location.Because not all courses are available in an online modality, students who choose this option understand, agree and accept that this may limit their educational options and that, depending on degree program or course of study, it may not be possible to complete a course of study through remote learning only.

Students in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances who may need disability accommodations in connection with this protocol should contact the disability or accessibility services office on their campus.

The University of Maine System (UMS) will engage in active outreach to students who have not submitted their fully vaccinated status or received an exemption.

After October 15, 2021, unvaccinated, non-exempt students will not be permitted in classrooms, residence halls, or other University facilities and will not be permitted to participate in on-campus experiences or University activities, except that students who have started a course of COVID-19 vaccination but are not fully vaccinated (defined as two weeks after the second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine) by October 15, 2021, should submit this information through the UMS online COVID-19 vaccination verification portal (External Site). Such students will be permitted to continue their on-campus experience provided they timely become fully vaccinated and comply with public safety protocols to include masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University standards.

Public safety protocols, in addition to those listed above, may be implemented by the University at any time, as appropriate to respond to the evolving COVID-19 pandemic, public health best practices, civil authority and law. For example, the University may require universal masking, move all courses online, or may require that unvaccinated students, even those with an exemption, will not be permitted in classrooms, residence halls, or other University facilities and will not be permitted to participate in certain University activities during the course of the COVID-19 pandemic if it is determined that such action is appropriate for the safety of the University community taking into account the evolving COVID-19 pandemic, public health best practices, civil authority and law.

Students remain responsible for payment of all tuition and fees assessed to their account.

Compliance:

  • Students participating in any on-campus experience will be required to verify their ongoing compliance with the UMS COVID-19 protocols through a University-designated electronic platform.
  • Student Conduct Code violations should be addressed consistent with the current Code. In general, refusal to engage in COVID-19 testing, vaccination, or other requirements may be resolved through a transition to remote learning and absence from campus without the need to resort to the Code. However, certain extenuating circumstances may require a case-by-case approach. The Office of General Counsel and each campus’ Office of Student Affairs are available to assist with such case-by-case review. Anyone who is concerned about a violation of the pandemic protocol requirements may report that concern by calling 207-581-2681 or emailing umaine.alerts@maine.edu.

Effective Date: August 4, 2021. This document will be in effect for four months from the effective date and may be revised, discontinued or extended at any time.

The University System continues to encourage students, staff and faculty to become vaccinated. For information about where and how to get a vaccine, contact your healthcare provider, text your zip code to 438829 or check the CDC website for United States vaccine information (External Site) and the state of Maine website (External Site) for specific Maine information. More information about vaccination benefits and safety is available on the CDC website (External Site).

Asymptomatic fully-vaccinated students, staff and faculty are in general exempted from COVID-19 testing and quarantine requirements if they are fully vaccinated and provide verification of their fully vaccinated status to the University. You can provide verification on our COVID-19 testing and vaccine verification platform.

In general, people are considered fully vaccinated:

  • Two (2) weeks after their second dose in a 2-dose series, such as the Pfizer or Moderna, or
  • Two (2) weeks after a single-dose vaccine, such as Johnson & Johnson’s/Janssen.

To provide verification of vaccination, visit the vaccination submission form and select the “submit vaccination information” option.

The quarantine and testing exemptions are available effective now to those who submit verification. Again, verification of vaccination can be provided by visiting the vaccination submission form and select the “submit vaccination information” option.

Note that this and all University guidance on COVID-19 is subject to change in accordance with the evolving circumstances of COVID-19.

(Last reviewed/updated 08/18/2021)

The University encourages all students to sign up for Direct Deposit to ensure timely processing and distribution of funds. This includes work study students who receive paychecks and students who may be due funds for other reasons. Guidance for the direct deposit registration process are available on the Update Account Information page.

(Last reviewed/updated: 05/14/2021)

In addition to taking helpful precautions to protect your physical well-being, it can also be important to maintain mental and emotional well-being. If you’re experiencing stress or adverse effects as a result of the COVID-19 virus, the US CDC publishes some information that may be helpful to you on their website (External Site).

Also available is SilverCloud, an online mental health tool available to all University of Maine System students at no cost. It offers self-guided programs for anxiety, depression, stress and resilience. Aimed at helping to address mild to moderate issues, SilverCloud allows individuals to manage day-to-day stressors personally and anonymously. The self-guided program is available any time, on any device. The program can be accessed by UMS students at: https://umainesystem.silvercloudhealth.com (External Site).

Dial 2-1-1 Maine for information and referral to community resources or the Statewide Intentional Warm Line at 1-866-771-9276 to talk with a trained peer support specialist who has personal experience with mental health recovery.

Also, please know that you may contact your campus Counseling Services for information and scheduling:

  • University of Maine: 207-581-1392
  • University of Maine at Augusta Bangor: 207-262-7835
  • University of Maine at Augusta: 207-621-3044
  • University of Maine at Machias: 207-255 1343
  • University of Maine at Farmington: (207) 834-7822
  • University of Maine at Fort Kent: 207-778-7034
  • University of Maine at Presque Isle: 207-768-9791
  • University of Southern Maine: 207-780-5411

(Last reviewed/updated: 05/18/2021)