For Students

This section describes the University of Maine System’s fall 2022 semester COVID-19 vaccination requirement for students. These requirements may be revised as the COVID-19 pandemic evolves, as public health best practices change or emerge, and based on current federal and state laws.

Fall 2022 COVID-19 Vaccination Requirement:

University students who plan to participate in any on-campus or University sponsored experience must be fully vaccinated against COVID-19, as defined below in this guidance, or obtain a University System-approved exemption.  Booster shots are strongly encouraged for all students as a way to prevent severe cases of COVID-19.

How to submit proof of vaccination or request an exemption:

Students are required to submit proof of their COVID-19 vaccinations or request an exemption by August 31, 2022.

New Students – Complete your ‘COVID Vaccine/Exemption Docs’ found in the Student Center main page under ‘To Do List’.  For assistance or questions, please contact your academic advisor.

Returning Students – To upload proof of your vaccination series or submit an exemption request, please refer to the UMS COVID-19 Portal (External Site).

Important:

  • All students are strongly encouraged to upload all COVID-19 vaccination doses, including boosters, in case the University shifts to requiring boosters in responses to the evolving pandemic.
  • Student participation in certain programs may require COVID-19 boosters. Program leaders will communicate these requirements to students.
  • Individuals will be required to quarantine for at least 5 days IF:
    • They are deemed a close contact to someone who tested positive for COVID-19, AND
    • They are not current with their COVID-19 vaccinations and

Reference: CDC Quarantine Guidelines (External Site)

Where can I get a covid-19 vaccine or booster?

You can locate vaccine sites near you in a variety of ways:

  1. Access Gov. You will need your 5-digit zip code to search.
  2. Text your zip code to 438829.
  3. Call 1-800-232-0233
  4. Look up sites in Maine – Maine Vaccine Site Search
  5. Contact your healthcare provider
  6. Each University of the University of Maine System also has, is or will be offering vaccination or booster clinics or otherwise facilitating access to the vaccines and boosters. Please check with your campus for specific information.

Definitions

  • Fully Vaccinated: This is defined as completing the primary vaccine series doses in a two-dose COVID-19 vaccine series, such as the Pfizer or Moderna vaccines, or completing a single-dose COVID-19 vaccine, such as Johnson & Johnson’s Janssen vaccine.
  • Medical Exemption: Fill out the downloadable UMS form provided in the UMS COVID-19 Portal (External Site), including a signature from a licensed physician, nurse practitioner or physician assistant that, in the provider’s professional judgment, immunization may be medically inadvisable.
  • Religious Exemption: : Fill out the downloadable UMS form provided in the UMS COVID-19 Portal (External Site), including a physical signature from the student, or guardian if the student is a minor, that the student’s sincerely held religious beliefs are contrary to the COVID-19 vaccination requirement.
  • Remote Learning Only Exemption: Fill out the downloadable UMS form provided in the UMS COVID-19 Portal (External Site), including a physical signature from the student or guardian, indicating that the student will only enroll in remote learning courses that involve no participation in an on-campus experience at any University location. Because not all courses are available in an online modality, students who choose this option understand, agree and accept that this may limit their educational options and that, depending on degree program or course of study, it may not be possible to complete a course of study through remote learning only. This form must be completed with each applicable semester.

Compliance:

  • Students participating in any on-campus or University sponsored in-person experience will be required to verify their ongoing compliance with the UMS COVID-19 vaccination protocols through the designated University platform; UMS COVID-19 Portal (External Site).
  • Student Conduct Code violations should be addressed consistent with the current Code. In general, refusal to engage in COVID-19 vaccination protocols, or other requirements may be resolved through a transition to remote learning and absence from campus without the need to resort to the Code. However, certain extenuating circumstances may require a case-by-case approach. The Office of General Counsel and each campus’ Office of Student Affairs are available to assist with such case-by-case review. Anyone who is concerned about a violation of the pandemic protocol requirements may report that concern by calling 207-581-2681 or emailing umaine.alerts@maine.edu.

 

In general, face coverings are optional and welcomed across the University of Maine System, indoors and outdoors for all persons regardless of vaccination status.  There are many important exceptions, including in classrooms, when face coverings will or may continue to be required.  Those exceptions and many other details of this update are described below.

Note: The U.S. CDC recommends wearing face coverings in indoor public settings in areas where there is substantial transmission of COVID-19. To see which counties in Maine face coverings are recommended, consult this map from U.S. CDC.

Face coverings continue to be welcomed when individuals choose to wear them as a matter of personal choice. There may be certain exceptions related to security-sensitive circumstances or other matters when face coverings must be removed but, in general, the wearing of face coverings may not be prohibited.

  • Exceptions to the optional face covering protocol:
    • Face coverings continue to be required in all classrooms, research spaces and instructional circumstances unless the requirement is waived by the relevant faculty member.
    • Face coverings continue to be required when a person or persons are visiting an individual office space unless the primary occupant of the space or host of the meeting waives the requirement.
    • Face coverings continue to be required when recommended by the U.S. CDC in connection with exposure to or during recovery from a confirmed positive case of COVID-19.
    • Face coverings may continue to be required at any indoor university events open to the public (i.e., events open to individuals beyond students, staff and faculty) as follows:
      • For indoor events of more than 75 persons, face coverings are required unless proof of vaccination or a negative test is required as a condition of entrance, in which case face coverings can be optional as determined by the organizing authority. (Proof of vaccination against COVID-19 or a negative test already is required at indoor University events of more than 250 persons, meaning face coverings can be optional at such events as determined by the organizing authority.)
      • For indoor events of 75 or fewer persons, face coverings are optional.
    • Face coverings may continue to be required by organizers of specific events or activities indoors or outdoors as determined by the organizing authority. Individuals should be prepared to wear a face covering if requested to do so.
    • Face coverings continue to be required in spaces where health care is provided unless the circumstances are such that relevant health care authority which occupies and controls the space waives the requirement.
  • Face coverings continue to be required in any circumstance necessary to meet the requirements of a civil authority or other relevant regulatory body with jurisdiction over the University or the activity (for example, transportation circumstances when face coverings may be required by federal or civil authorities).
  • These requirements may be revised as the COVID-19 pandemic evolves, as public health best practices change or emerge, and based on current federal and state laws.
  • When or if face coverings are required to be worn as described above, they are to be of the type recommended by public health officials such as the U.S. or Maine CDC. Regardless of material or style they are to cover the nose, mouth and chin and be well-secured without gaps or openings. For more information about styles and types of face coverings which meet the University of Maine System’s (UMS) requirement (and those which do not), please reference the UMS Face Covering Guide found below.
  • In general, current public health guidance (External Site)  supports the use of devices such as a KN95 in addition to, or in place of, a face covering or a surgical face covering alone or in combination with a face covering. These practices are welcome at the university in accordance with public health guidance.
  • The University’s minimum requirement if or when a face covering is required remains a multi-layer appropriate material face covering as described in the face covering guide, below.

Students in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances who may need disability accommodations in connection with this protocol should contact the disability or accessibility services office on their campus.

Employees in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances who may need disability accommodations in connection with this protocol should contact the University of Maine System Americans with Disabilities Act coordinator at:

Americans with Disabilities Act Coordinator
Address: 101 North Stevens Hall
University of Maine, Orono, ME 04469-5754
Phone: 207-581-1226, TTY 711 (Maine Relay System)
Emailadacoordinator@maine.edu

The University’s face covering requirements are subject as applicable to the UMS employee progressive discipline policy, the UMS Student Code of Conduct (Board of Trustee Policy 501) and the respective associated disciplinary practices and provisions. These procedures also apply to anyone submitting false or fraudulent vaccination verification information.

Unless specifically authorized by the University to do so, students and employees, including faculty, may not conduct student conduct code or employee disciplinary policy-related face covering enforcement activities. Any member of a UMS university community concerned about a violation of the face covering requirements may report that concern by calling 207- 581-2681 or by selecting your campus using this online reporting tool (External Site).

The University asks everyone to aim for not mere technical compliance with the face covering requirement if confronted with one, but rather to meet the spirit and intention of the face covering requirement when wearing your own face covering.

Note that this and all University guidance on COVID-19 is subject to change in accordance with the evolving circumstances of COVID-19.

 

UMS FACE COVERING GUIDE

(06/30/2022)

Face coverings as of March 14, 2022, are required at University of Maine System campuses, property and facilities as described above. The chart below describes face coverings that are both allowed by and not allowed by the University.

In general, face coverings should have multiple layers of appropriate material or applicable disposable material covering the nose, mouth, and chin and be secured snugly with ear loops or ties behind the person’s head. Face coverings are intended to limit transmission of disease between people, not only to protect the wearer but also to protect others.

This guide does not address respirators and other personal protective equipment required to protect the employee from exposures in the workplace.

Reference:

Type Description Meets the University’s requirement
disposable face coverings Face Covering
“Face Covering” per Maine civil authorities is a protection that covers the nose and mouth; fits snugly but comfortably against the side of the face; is secured with ties or ear loops; has multiple layers of fabric which cover the nose, mouth and chin; allows for breathing without restriction; and is able to be laundered and machine dried without damage or change to its shape.
Clear masks, dust masks, and disposable masks (pictured), and or KN95s (non-NIOSH certification) are also appropriate as face coverings.
Yes
(See Note #1)
This category best meets the University’s requirement for face coverings on campus.
Photograph of layered face coverings: one surgical mask and one cloth mask. Ways to have a better fit and extra protection with face coverings
To achieve a better fit; wear two face coverings (disposable underneath in addition to another type on top). Or, combine a face covering with a fitter or brace. Or, knot and tuck ear loops of a 3-ply face covering where they join the edge of the face covering.
Yes
filtering masks N95 / N100 / P100 filtering facepiece (with exhalation valve) No
Any respirator that has an exhalation valve does not provide source control.
filtering masks without exhaust N95 / P100 filtering facepiece (without exhalation valve) Students and other community members other than employees may use N95 or KN95s at their own discretion in consultation with their own medical provider pursuant to public health guidance. With regard to employees, the University only provides and requires N95s in specific occupational scenarios. Employees who provide their own N95s are still subject to regulatory requirements by law in connection with voluntary use.  Employees who want to upgrade their face covering without additional regulatory requirements should instead consider a KN95 rather than an N95. Employees who want to use their own N95 should see note 2 for the regulatory requirements they must meet.
neck gator and bandana style masks Neck gator or bandana style covering open at bottom No
Half face and full-face respirators Half-Face and Full-Face Respirator No
See Note #3
Powered Air Purifying Respirator Powered Air Purifying Respirator (PAPR) Yes, with specific approval of appropriate university officials.
See Note #4
Face shield Face Shield No, not by itself. UMS does not allow face shields as a replacement for cloth face coverings.
They may be worn in combination with a face covering.
Other methods, including homemade face masks and face shields Other methods No
  1. Employees who work in a setting where face coverings may increase the risk of heat-related illness or cause safety concerns due to introduction of a hazard (for instance, straps getting caught in machinery) may contact UMS Safety Management to determine the appropriate face covering for their setting.
  2. OSHA’s voluntary use requirements, by law, apply to employees during working hours if they wish to use their own employee-provided n95. The State of Maine Bureau of Labor Standards requires personnel be medically able to wear the device, and for the employee to follow voluntary use requirements under the regulations. This means these employees will need to consult with their doctor and your supervisor, and complete a form and obtain their supervisor’s signature before wearing a N95. Again, KN95 face coverings are not subject to these requirements and represent an alternative for employees to upgrade their face covering without any regulatory burden.  These are requirements placed on the University and its employees by federal and state regulators.
  3. These respirators have an exhalation valve that do not provide source protection. They are for workplace exposures and their use is regulated by the UMS Respiratory Protection Program.
  4. These units are not permitted generally but may be permitted with approval of the appropriate university officials if necessary for some reason as an alternative to more typical appropriate face coverings.

(Last reviewed/updated: 05/11/2022)

Quarantine and isolation remain important safety protocols.  For a current summary of quarantine and isolation requirements, please refer to the CDC Quarantine and Isolation Protocols (External Site).

The University strongly encourages students to receive all recommended COVID-19 vaccine doses when eligible to prevent severity of the disease and to minimize quarantine periods if applicable.

Quarantine: Quarantine applies to persons who have been or may have been exposed to COVID-19, following the CDC’s definition of a ‘close contact’. Quarantine timeframes vary depending on an individual’s COVID-19 vaccination status or history of having COVID-19 in the past 90 days.

Isolation: Isolation applies to a person who has tested positive for COVID-19. In general, this means to stay home, out of work or school and away from all others at all times, including members of your own household.

To determine how long you need to isolate, quarantine, or take other steps to prevent spreading COVID-19, please refer to the CDC’s ‘Quarantine and Isolation Calculator’ found  on the CDC Quarantine and Isolation Protocols (External Site).

The University is continuing to offer COVID-19 symptomatic testing at no charge as one of the many continuing protocols intended to keep the University community and broader community as safe as possible. The University is a highly vaccinated community with strong protocols which have helped make the university community safer throughout this pandemic.

Students need to be prepared independently: to know and to follow public health guidance as it applies to their own situation; to alert their own close contacts in the event the University cannot or does not do so; and, to have a plan ready in advance to quarantine or isolate in non-university locations, as many already do, if the University is unable to accommodate their need.

Where can I get a covid-19 vaccine or booster?

You can locate vaccine sites near you in a variety of ways:

  1. Access Gov. You will need your 5-digit zip code to search.
  2. Text your zip code to 438829.
  3. Call 1-800-232-0233
  4. Look up sites in Maine – Maine Vaccine Site Search
  5. Contact your healthcare provider
  6. Each University of the University of Maine System also has, is or will be offering vaccination or booster clinics or otherwise facilitating access to the vaccines and boosters. Please check with your campus for specific information.

 (Last reviewed/updated: 06/29/2022)

University students who plan to study or participate in other in-person activities at University of Maine System locations in summer or fall 2022 must receive all recommended COVID-19 vaccines, including any booster dose(s) when eligible, and must provide that documentation to the University System; or must obtain a University System-approved religious or medical exemption.  In short, in-person students must be “Up to Date” with COVID-19 vaccinations as defined by the US CDC or have a University System-approved exemption by the start of any semester for which the student will be in person at a University System location.

The University of Maine System also requires testing for COVID-19 in many circumstances. All students should monitor their University communication and come prepared to meet all COVID-19-related vaccination, testing or other requirements in place to respond to continually evolving public health needs.

More details will be added to this section in the near future.

The University System continues to encourage students, staff and faculty to become and remain up-to-date (External Site) with their COVID-19 shots.

Each University of the University of Maine System also has, is or will be offering various vaccination clinics or otherwise facilitating access to the shots. Please check with your campus for specific information.

Exemption from testing: Being fully-vaccinated and providing that information to the University currently exempts asymptomatic students from COVID-19 testing requirements. You can provide verification on the COVID-19 testing and vaccine portal. Effective February 1, 2022, this exemption will change and only those students who are up-to-date (External Site) will be exempt from regular testing. In short, if you are eligible for a booster, you must be boosted to be exempt from testing starting February 1, 2022.

Exemption from quarantine: Being fully up-to-date (External Site) and providing that information to the University in general exempts asymptomatic students from the requirement to quarantine if they are a COVID-19 close contact. You can provide shot status verification on the COVID-19 testing and vaccine portal. To be clear, following new CDC guidance issued Dec. 27, 2021, the University now requires students to quarantine for at least 5 days in the event of a close contact unless the student is up-to-date.  See the flow chart below for more information about isolation and quarantine.

Note that this and all University guidance on COVID-19 is subject to change in accordance with the evolving circumstances of COVID-19.

(Last reviewed/updated (1/28/2022)

In addition to taking helpful precautions to protect your physical well-being, it can also be important to maintain mental and emotional well-being. If you’re experiencing stress or adverse effects as a result of the COVID-19 virus, the US CDC publishes some information that may be helpful to you on their website (External Site).

Also available is SilverCloud, an online mental health tool available to all University of Maine System students at no cost. It offers self-guided programs for anxiety, depression, stress and resilience. Aimed at helping to address mild to moderate issues, SilverCloud allows individuals to manage day-to-day stressors personally and anonymously. The self-guided program is available any time, on any device. The program can be accessed by University of Maine System students at SilverCloud for the University of Maine System (External Site).

Dial 2-1-1 Maine for information and referral to community resources or the Statewide Intentional Warm Line at 1-866-771-9276 to talk with a trained peer support specialist who has personal experience with mental health recovery.

Also, please know that you may contact your campus Counseling Services for information and scheduling:

  • University of Maine: 207-581-1392
  • University of Maine at Augusta Bangor: 207-262-7835
  • University of Maine at Augusta: 207-621-3044
  • University of Maine at Machias: 207-255 1343
  • University of Maine at Farmington: (207) 834-7822
  • University of Maine at Fort Kent: 207-778-7034
  • University of Maine at Presque Isle: 207-768-9791
  • University of Southern Maine: 207-780-5411

(Last reviewed/updated: 01/28/2022)

The University encourages all students to sign up for Direct Deposit to ensure timely processing and distribution of funds. This includes work-study students who receive paychecks and students who may be due funds for other reasons. Guidance for the direct deposit registration process is available on the Update Account Information page.

 

(Last reviewed/updated: 01/28/2022)

Update your Contacts

Students and university employees are urged to update their contact information in MaineStreet as well as to review and update current Emergency Alert Notification preferences and subscriptions. It is critical that each campus be able to communicate directly with their communities through email and/or text messaging. We encourage you to follow these guides to review and/or update your information. These guides can be found at the Information Technology website. 

Should you have any questions or need further assistance, please contact help@maine.edu or visit the University of Maine System Information Technology Support site.

(Last reviewed/updated: 01/28/2022)

All students, staff and faculty should please update information regarding emergency notifications in your emergency alerts profile. Follow this link for instructions. This will allow the University to best communicate with you.

Email: The Chancellor has been and will continue to send email updates at key junctures to keep the community advised. Presidents, in collaboration with each other and the Chancellor, also are doing likewise for your specific University.

Web site/s: The University is posting regular updates and information to a one-stop source web site for Covid-19 information. The website also provides links to specific sites of the individual Universities of the University of Maine System. The web site also connects to more information from the Maine and the U.S. Centers for Disease Control.

If you have a question not answered by any of this guidance, the University also has a phone information line with recorded information and options for getting personal responses. That number is 207-581-2681.

(Last reviewed/updated: 01/28/2022)

What if I don’t get vaccinated or don’t upload my information as required?

Unvaccinated, non-exempt students are not permitted in classrooms, residence halls, or other University facilities and are not permitted to participate in on-campus experiences or University activities. They also risk being withdrawn from all of their in-person courses.

Students may be able to continue their education fully remotely if they can do so using already existing remote options (students can apply for an exemption for fully remote learning using the vaccination verification guide); however, many programs or courses do not offer remote options and, depending on degree program or course of study, it may not be possible to complete a course of study through remote learning only.

In short, students who are not in compliance with the vaccination requirement will not be able to continue as part of the in-person university community and may also experience a disruption in their education. Further, students not in compliance by the end of the add/drop period (January 31, 2022) will be administratively withdrawn from all of their in-person classes.

There are some very limited exceptions for students actively working on coming into compliance due to extenuating circumstances. Students who have started a course of COVID-19 vaccination but are not fully vaccinated (defined as two weeks after the second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine) and who submit evidence of their partial vaccination status through the University of Maine System online COVID-19 vaccination verification portal (External Site) by the start of their in-person courses will be permitted to continue their on-campus experience provided they:

  1. Comply with public safety protocols to include masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University standards; and
  2. If they have started a two-dose series they finish the series according to the vaccine manufacturer’s recommended interval and upload evidence of their second vaccination through the University of Maine System online COVID-19 vaccination verification portal (External Site) no later than February 25, 2022.

Can I get refund if I withdraw or am withdrawn from in-person courses because I do not meet the January 31 add-drop deadline?

!! Warning !!

Withdrawing from courses may hamper your ability to complete your degree and may impact your ability to receive federal financial aid.

 

There are no special refunds of tuition, room, board or other fees for students who withdraw or are withdrawn from in-person instruction due to failure to meet COVID-19 requirements. Students who do not meet the vaccination requirement and do not otherwise come into compliance as provided by the COVID-19 vaccination requirement may seek a refund in keeping with standard University refund practices for withdrawals irrespective of COVID-19.

Students receiving financial aid should contact the Office of Financial Aid (or Student Finance Office) at their University to discuss the financial aid impact of any withdrawal, as withdrawal can influence, for example, determinations of satisfactory academic progress, the return of financial aid funds to the Federal Department of Education and other scholarship funding.

For more information about where you can get a vaccination or booster  in the United States:

Getting a second or booster shot at a different provider than your prior shot(s):

You can receive a 2nd shot of vaccine or booster when required at a different clinic than where you received your first shot.

When seeking a second dose in Maine at a location other than where the first shot was given, you should notify the clinic where you are seeking your second dose. The time to receive a second Pfizer dose is 21 days after the first dose. For Moderna, it is 28 days. Avoid mixing and matching vaccines.

Maine CDC recommends that you bring their vaccination card to your 2nd shot. If you have lost your card, you can still get a shot. You should inform the clinic that it is your second shot.

To replace a lost vaccination card or find a vaccination location, please see the information below.

To request an exemption from the vaccination requirement:

Exemptions under the current student policy may be requested for documented medical contraindications, sincerely held religious beliefs, or for those engaged in remote learning only. For instructions on how to request an exemption or to check the status of an exemption request, visit our vaccination verification guide.

How to replace your COVID-19 vaccination card:

If you are fully vaccinated for COVID-19 but cannot find your vaccination card, these are the steps you can take to acquire a record that can be uploaded to the University of Maine System’s (UMS) vaccination verification portal. The University of Maine System only requires a digital copy of your vaccination card to complete verification.

  • Photo of Your Vaccination Card: If you have a photo of your card on a phone or other device, please visit the vaccination verification portal and follow the steps to upload an image.
  • Contact Your Medical Provider or Primary Care Physician: Contact your provider to ask if they can provide proof of vaccination from your medical records or by accessing your state’s immunization registry and provide a record or letter verifying your status for upload to the University of Maine System portal with the type of COVID-19 Vaccine administered and dates.
  • Contact Your Pharmacy: If you were vaccinated at a pharmacy, many pharmacies like Walmart, CVS and Walgreens may provide individuals with digital vaccination records through their website that can be uploaded to the University of Maine System portal. You may also be able to visit the providing pharmacy and request a copy of your record.
  • Contact Your State’s Immunization Registry: Contact your state registry directly. In Maine you will need to email, fax or mail in a signed copy of an authorization to release information directly to the Maine Center for Disease Control and Prevention. The Maine CDC strongly recommends individuals contact their medical provider or primary care physician as a faster alternative.

Maine Immunization Program Contact Information:

Website: ImmunizeME.org (External Site)
Email: ImmunizeME.DHHS@maine.gov
Phone: 1-800-867-4775

U.S. Centers for Disease Control:

Website: State Contacts for Immunization Records (External Site)

(Last reviewed/updated: 01/28/2022)

This section describes the University of Maine System’s winter and spring 2021-2022 vaccination requirement for students.  (The University of Maine System’s fall 2021 semester COVID-19 vaccination requirements for students are located on the Together for Students page). This document states the University of Maine System’s continued COVID-19 vaccination requirements for students will continue through May 12, 2022, and provides exemptions for students in the following groups – documented medical contraindication, sincerely held religious belief and remote learning only. These requirements may be revisited based on the state of the COVID-19 pandemic, public health best practices, and the law.

Additional information related to vaccination requirements and other University practices with regard to staying current with your COVID-19 vaccination, such as testing, isolation or quarantine, is found elsewhere on this site.  This section of guidance is specific to vaccination requirements.

With regard to vaccination against COVID-19, all students are required to complete one of the following before attending in-person courses that begin between December 17, 2021 and May 7, 2022:

  1. Verify that they have been fully vaccinated against COVID-19 with a vaccine that is either fully approved by the FDA, or approved under the FDA emergency use authorization, or approved by the World Health Organization (WHO). Fully vaccinated is defined as two weeks after the second dose in a two-dose COVID-19 vaccine series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose COVID-19 vaccine, such as Johnson & Johnson’s Janssen vaccine. A request for verification is required to be submitted and approved through the UMS online COVID-19 vaccination verification portal (https://umaineportal.pointnclick.com/). Students are encouraged to verify their first vaccination the UMS online COVID-19 vaccination verification portal (External Site) as soon as their first vaccination is received and then, if receiving a two-shot COVID-19 vaccine, to enter their second vaccination through the UMS online COVID-19 vaccination verification portal (External Site) as soon as their second vaccination is received; or
  2. Obtain an exemption from the University’s COVID-19 vaccination requirement. Requests for exemptions are required to be submitted and approved through the UMS online COVID-19 vaccination verification portal (External Site). Additionally, all exempt, unvaccinated students are required to adhere to public safety protocols to include masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University standards.

Exemptions to Vaccination Requirements:

  1. Documented medical contraindication: a written statement from a licensed physician, nurse practitioner or physician assistant that, in the provider’s professional judgment, immunization may be medically inadvisable.
  2. Sincerely held religious belief: a signed statement from the student, or guardian if the student is a minor, that the student’s sincerely held religious beliefs are contrary to the COVID-19 vaccination requirement.
  3. Remote learning only: a signed statement from the student, or guardian if the student is a minor, that the student will only enroll in remote learning courses that involve no participation in an on-campus experience at any University location. Because not all courses are available in an online modality, students who choose this option understand, agree and accept that this may limit their educational options and that, depending on degree program or course of study, it may not be possible to complete a course of study through remote learning only.

Students in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances who may need disability accommodations in connection with this protocol should contact the disability or accessibility services office on their campus.

The University of Maine System (UMS) will engage in active outreach to students who have not submitted their fully vaccinated status or received an exemption.

Unvaccinated, non-exempt students are not permitted in classrooms, residence halls, or other University facilities and are not permitted to participate in on-campus experiences or University activities; except for students who have started a course of COVID-19 vaccination but are not fully vaccinated (defined as two weeks after the second dose in a two-dose series, such as the Pfizer or Moderna vaccines, or two weeks after a single-dose vaccine, such as Johnson & Johnson’s Janssen vaccine) and who submit evidence of their partial vaccination status through the UMS online COVID-19 vaccination verification portal (External Site) by the start of their in-person courses. Such partially vaccinated students will be permitted to continue their on-campus experience provided they:

  1. Comply with public safety protocols to include masking, regular asymptomatic testing (may include multiple tests per week), and as applicable, quarantine and isolation consistent with University standards; and
  2. If they have started a two-dose series they finish the series according to the vaccine manufacturer’s recommended interval and upload evidence of their second vaccination through the UMS online COVID-19 vaccination verification portal (External Site) no later than February 25, 2022.

Students who do not comply with the above two requirements will not be allowed to continue to participate in on-campus experiences and will be administratively withdrawn from their in-person classes.

Public safety protocols, in addition to those listed above, may be implemented by the University at any time, as appropriate to respond to the evolving COVID-19 pandemic, public health best practices, civil authority and law. For example, the University may require universal masking, move all courses online, or may require that unvaccinated students, even those with an exemption, will not be permitted in classrooms, residence halls, or other University facilities and will not be permitted to participate in certain University activities during the course of the COVID-19 pandemic if it is determined that such action is appropriate for the safety of the University community taking into account the evolving COVID-19 pandemic, public health best practices, civil authority and law.

Students remain responsible for payment of all tuition and fees assessed to their account.

Compliance:

  • Students participating in any on-campus experience will be required to verify their ongoing compliance with the UMS COVID-19 protocols through a University-designated electronic platform.
  • Student Conduct Code violations should be addressed consistent with the current Code. In general, refusal to engage in COVID-19 testing, vaccination, or other requirements may be resolved through a transition to remote learning and absence from campus without the need to resort to the Code. However, certain extenuating circumstances may require a case-by-case approach. The Office of General Counsel and each campus’ Office of Student Affairs are available to assist with such case-by-case review. Anyone who is concerned about a violation of the pandemic protocol requirements may report that concern by calling 207-581-2681 or emailing umaine.alerts@maine.edu.

Effective Date: Originally August 4, 2021. Updated August 23, October 29,  November 3, 2021, December 17, 2021 and January 28, 2022. This document will be in effect at least through May 12, 2022, and may be revised, discontinued or extended at any time.