- Face coverings are required indoors for all persons – students, staff, faculty and visitors – regardless of vaccination status when indoors at a University facility. This has been extended to be effective through October 31, 2021. This requirement may be ended or further extended depending on civil guidance, the trajectory of the pandemic and public health considerations. The University of Maine System carefully monitors public health guidance and data, and will update its requirements, including this face covering requirement, as warranted. This face covering requirement specifically will be reviewed by October 31, 2021. Continuation or easing of this protocol are both possible depending on circumstances. Further information is below.
- The University of Maine System at this time also strongly recommends face coverings outdoors for all students, staff, faculty and visitors when the event or activity involves larger gatherings or crowded circumstances. This is a recommendation, not a requirement, at this time.
- Face coverings also continue to be welcomed in other circumstances when individuals choose to wear them as a matter of personal preference. There may be certain exceptions related to security-sensitive circumstances or other matters when face coverings must be removed.
- Exceptions to the indoor requirement:
- When a person is alone in an office or other room with a closed-door;
- When eating or drinking in a space where eating or drinking is permitted;
- When a medical accommodation has been granted by appropriate University of Maine System officials;
- In other special circumstances as may be determined by campus leadership.
- Engagement is ongoing with faculty and staff to discuss face coverings for faculty and others in teaching and other particular roles with the goal of optimizing a safe and effective educational and campus experience. At this time, the only exceptions to the requirement are those above.
- University of Maine System students and employees should also refer to the related guidance in the “For Students” or “For Employees” sections of this Together for Maine web site.
When face coverings are required to be worn, they are to be the type commonly recommended by public health officials. These are generally made of multiple layers of cloth, which cover the nose, mouth and chin and are secured either with ear loops or with ties behind the head.
The University asks everyone to aim for not mere technical compliance with the face covering requirement but rather to meet the spirit and intention of the face covering requirement when wearing your own face covering.
Note that this and all University guidance on COVID-19 is subject to change in accordance with the evolving circumstances of COVID-19.
(Last reviewed/updated: 09/23/2021)
What is the status of visitor access and protocols, visitor and event vaccination requirements, pandemic protocols generally, and overall University operations for the Fall 2021? (10/8/2021)
The universities of the University of Maine System have welcomed the university community to campuses across Maine for the fall 2021 semester. University instruction and operations have continued throughout the pandemic and they are continuing today. This fall, with a vaccination requirement and other COVID-19 protocols in place, the University of Maine System has welcomed back its community in numbers comparable to pre-pandemic days for the first time since March 2020. This is the closest to normal our community has experienced since the pandemic began.
This information is intended for a general audience including potential visitors to a university campus or facility. Students, staff and faculty should refer to other sections of this website for information tailored specifically to students and employees (student guidance can be found on the for students page; employee guidance can be found on the for employees page).
As of this posting, the University of Maine System provisions regarding its operations and in-person activities are as follows. The University of Maine System will continue to monitor civil authority and public health guidance and will modify its protocols as necessary in response to changes in the COVID-19 pandemic:
- Full Fall Semester Calendar: The University of Maine System has scheduled a full, typical in-person fall semester for Fall 2021. Classes begin Monday, August 30, and end Friday, December 10. Please refer to the specific academic calendars as published by each respective University for further information and details.
- Access to campus and university facilities for visitors: University System campuses, in general, are open. Visitors – along with students, staff, and faculty – are currently required to wear face coverings at all times indoors at this time, regardless of vaccination status. Effective October 15, 2021, many events or activities for which visitors would come to campus also will require evidence of vaccination or a negative COVID-19 test. For more information about face coverings, vaccination requirements, and other such protocols, please see the further details on this website.
- Vaccination requirements:
- Students: The University System currently requires students who are on campus in-person to be vaccinated against COVID-19. The details of this requirement for in-person students, including permissible exemptions, are posted on the Student page of this website.
- Employees: In-person employees are required to be vaccinated against COVID-19 or adhere to alternative COVID-19 protocols. Further information about the requirement for in-person employees, including permissible exemptions and the accompanying collective bargaining agreements, is posted on the employee section of this website.
- Visitors: Visitors who are able are encouraged to be vaccinated. Effective October 15, 2021, anyone attending indoor University System events of more than 250 people must provide proof of vaccination or an acceptable negative test to enter. This includes visitors to campus. Requiring evidence of vaccination or a negative test for entry to University System events already is being done on a case-by-case basis across University of Maine System campuses. Effective October 15 it will be required at all group gathering events of more than 250 people organized by the University System or in University System facilities. Specific requirements for visitors will be posted prominently on the appropriate university website(s) to the extent feasible. To the extent practicable, activity or venue-specific requirements will generally be posted with event notices and promotional materials. Visitors, including those who are not eligible by age to receive a vaccination and those asserting a religious objection or medical contraindication to vaccination, will be allowed to present a negative COVID-19 test instead of proof of vaccination. Visitors with questions or concerns should check in advance with the facility, event or activity organizers regarding any specific protocols for the facility, event or activity of interest.
- Vaccination for entrance to larger group gatherings: Effective October 15, 2021, the University System will require those attending indoor group gatherings of more than 250 people organized by the University System or held in University System facilities to be fully vaccinated against COVID-19, if they are able or to have a recent negative test. Details are below.
- This requirement applies to all persons at applicable gatherings including students, staff, employees and other visitors.
- The University System may require evidence of vaccination to permit entry. Legitimate, legible, original vaccination cards and physical or electronic copies will be accepted. Individuals may also be asked for identification. For students and employees, the University System is working to provide an electronic clearance tool in connection with the University’s COVID-19 protocols that will be accepted in place of other documentation.
- The proof of vaccination is required to be for a vaccine approved by the FDA or WHO and must show the person had their final dose more than 2 weeks before the group gathering for which the evidence is being presented.
- The University System may require evidence of a negative test. Evidence that will be accepted includes a negative PCR test or rapid antigen within 72 hours of the event or gathering. Legitimate, legible, original test results and physical or electronic copies will be accepted. For students and employees, the University System is working to provide an electronic clearance tool in connection with the University System’s COVID-19 protocols that will be accepted in place of other documentation.
- The University System may, at its sole discretion, permit individuals who are not age-eligible for vaccination, currently those younger than 12 years old, entrance to applicable gatherings if they wear a face covering and pass a symptom check, except that children younger than two are not required to wear masks.
- Classes which have more than 250 people in person for the purpose of an academic course are exempt from this requirement.
- Because of the wide variety of spaces, events, and gatherings at the University System, this requirement may require special adjustment in some additional cases, but the intended outcome will remain that all those present for indoor events of more than 250 persons must present evidence of a COVID-19 vaccination or negative test to gain entrance to that space, activity or gathering.
- Attempted or actual entry to events for which this requirement is applicable by individuals who do not meet these requirements: or presenting fraudulent information in an attempt to gain entry may result in action by the University System, for instance prohibiting such individuals from further University System gatherings, or other appropriate action.
- Vaccination requirements:
- Face coverings: Face coverings currently are required through at least October 31, 2021, for all persons – students, staff, faculty, visitors and others – when indoors at a University facility. Please see the specific protocol on this website under “Face covering requirements (08/18/2021).”
- Testing: The University of Maine System will continue proactive mandatory asymptomatic testing for COVID-19 of its in-person students, staff and faculty during fall 2021. Persons who have verified their fully vaccinated status with the University are in general excused from asymptomatic COVID-19 testing at this time. Students, staff and faculty should refer to their respective sections of this Together for Maine website (student guidance can be found on the for students page; employee guidance can be found on the for employees page) for information regarding how “fully vaccinated” is defined and how to submit vaccination verification. Testing is not currently provided to visitors except in certain special circumstances.
Quarantine and isolation: In general, quarantine and isolation remain important safety protocols. The University of Maine System will act in keeping with United States Center for Disease Control (US CDC) and Maine public health guidelines requiring quarantine and isolation as applicable and appropriate in our university settings.
Quarantine applies to persons who have been or may have been exposed to COVID-19. This means members of the in-person community who are determined to have experienced a close contact COVID-19 exposure will be required to quarantine for 10 days. An important exception: Asymptomatic and fully-vaccinated students, staff, and faculty who are close contacts are in general exempted from quarantine requirements if they provide verification of their fully vaccinated status to the University and remain symptom-free. These persons are still required to monitor themselves for symptoms and to wear a face covering indoors and outdoors for 14 days after contact. You can provide verification of your vaccination status via the COVID-19 portal.
Isolation applies to a person who has tested positive for COVID-19. Those who test positive for COVID-19 will need to isolate for 10 days from the start of their symptoms or their positive test date, whichever is sooner, and provided the person is no longer symptomatic at the end of the 10 days. Those in isolation should stay home from classes, work, and any public gatherings until it is safe for them to be around others. No students who test positive for COVID-19 are exempt from this isolation period including vaccinated and asymptomatic individuals and those who may test negative during their isolation period.
More information about quarantine and isolation is available on the portions of this Together for Maine website specific to students and employees (student guidance can be found on the for students page; employee guidance can be found on the for employees page).
- General group size limits: There are currently no systemwide limits on group size within the University of Maine System. Individual universities may adopt limits for particular circumstances in consultation with their pandemic response, emergency operations and other campus leadership. These limits may also include limiting the pre-arrival time of attendees at larger events to the time which is necessary to obtain access to the event but not so early as to permit pre-event or parking lot gatherings. The University of Maine System also effective October 15 will require evidence of vaccination status or a negative test for entrance to indoor group gatherings of more than 250 persons.
- In-person instructional group size limits: There are currently no systemwide limits regarding in-person class sizes within the University of Maine System. Individual Universities may adopt limits for particular circumstances in consultation with their pandemic response, emergency operations and other campus leadership.
- Physical distancing: There are currently no systemwide physical distancing requirements within the University of Maine System. Individual Universities may adopt such requirements for particular circumstances in consultation with their pandemic response, emergency operations and other campus leadership.
- Community spaces and facilities such as libraries, museums, gyms, retail stores, computer labs, and study halls: These spaces in general are open and operating. Visitors, regardless of vaccination status, are required to wear a face covering at all times inside University facilities. Effective October 15 proof of vaccination or a negative COVID-19 tests resulted within 72 hours prior to entry will be required for group events of more than 250 persons and may also be required at additional times and places, such as for physical fitness facilities. Visitors and other interested persons should check with a particular event or facility prior to visiting to confirm the protocols that may be in place in those specific instances or locations.
- Childcare centers: Any childcare facility operated by the University of Maine System, or operating in university facilities follow pandemic protocols applicable to their activities and populations served. Additional information about childcare facilities is available from the respective such facilities operated by various universities.
The COVID-19 pandemic continues to evolve rapidly and this guidance is subject to change at any time. Interested individuals and organizations are encouraged to check Together for Maine routinely for updates. Employees, students and visitors are encouraged to check the relevant sections of the website for information particular to them (student guidance can be found on the for students page; employee guidance can be found on the for employees page).
(Last reviewed/updated: 10/8/2021)
If you are fully vaccinated for COVID-19 but cannot find your vaccination card, these are the steps you can take to acquire a record that can be uploaded to the University of Maine System’s (UMS) vaccination verification portal. The University of Maine System only requires a digital copy of your vaccination card to complete verification.
Photo of Your Vaccination Card: If you have a photo of your card on a phone or other device, please visit the vaccination verification portal and follow the steps to upload an image.
Contact Your Medical Provider or Primary Care Physician: Contact your provider to ask if they can provide proof of vaccination from your medical records or by accessing your state’s immunization registry and provide a record or letter verifying your status for upload to the University of Maine System portal with the type of COVID-19 Vaccine administered and dates.
Contact Your Pharmacy: If you were vaccinated at a pharmacy, many pharmacies like Walmart, CVS and Walgreens, may provide individuals with digital vaccination records through their website that can be uploaded to the UMS portal. You may also be able to visit the providing pharmacy and request a copy of your record.
Contact Your State’s Immunization Registry: Contact your state registry directly. In Maine, you will need to email, fax or mail in a signed copy of an authorization to release information directly to the Maine Center for Disease Control and Prevention. The Maine CDC strongly recommends individuals contact their medical provider or primary care physician as a faster alternative.
Maine Immunization Program Contact Information
U.S. Centers for Disease Control:
University of Maine System Assistance
- COVID-19 Hotline: (207) 581-2681
All students, staff and faculty should please update information regarding emergency notifications in your emergency alerts profile. Follow this link for instructions. This will allow the University to best communicate with you.
Email: The Chancellor has been and will continue to send email updates at key junctures to keep the community advised. Presidents, in collaboration with each other and the Chancellor, also are doing likewise for your specific University.
Web site/s: The University is posting regular updates and information to a one-stop source web site for Covid-19 information: https://www.maine.edu/health-advisory/ . The web site also provides links to specific sites of the individual Universities of the University of Maine System. The web site also connects to more information from the Maine and the U.S. Centers for Disease Control.
If you have a question not answered by any of this guidance, the University also has a phone information line with recorded information and options for getting personal responses. That number is 207.581.2681.
(Last reviewed/updated: 05/14/2021)
Update your Contacts
Students and university employees are urged to update their contact information in MaineStreet as well as to review and update current Emergency Alert Notification preferences and subscriptions. It is critical that each campus be able to communicate directly with their communities through email and/or text messaging. We encourage you to follow these guides to review and/or update your information.
These guides can be found here: https://www.maine.edu/information-technology/support/update-account-information/.
Should you have any questions or need further assistance, please contact firstname.lastname@example.org or visit the UMS IT Support site: UMS IT Support site: https://www.maine.edu/information-technology/support/.
(Last reviewed/updated: 05/14/2021)