Subject: Programs for Examination

Effective: 01/11/2018
Last Revised: 01/11/2018

To ensure timely and ongoing attention to programmatic vitality, all academic programs within the UMS will be examined annually for the (a) number of graduates being produced, (b) the number of undergraduate majors, and (c) the number of faculty available to the program. The Programs for Examination process is intended as a proactive mechanism by which to foster broader collaborative discussions among faculty and academic administrators regarding program size in the context of mission, quality, and sustainability.

  1. Programs for Examination Thresholds – Programs not meeting the thresholds listed below must be examined by the Chief Academic Officer (CAO) and other appropriate academic administrators, in collaboration with the faculty, the Chief Academic Officers Council (CAOC), and the UMS Vice Chancellor for Academic Affairs (VCAA):

    – number of graduates per year:

    – Undergraduate: average five graduates per year over three years
    – Master’s: average of three graduates per year over three years
    – Doctorate: average of two graduates per year over three years

    – number of undergraduate majors: 15 (as determined by the number of active majors at the end of each academic year)

    – number of tenure-track or just-cause eligible faculty: 3 (as determined by the headcount of faculty at the end of each academic year)

  2. Programs for Examination Academic Year Timeline –

    a. By August 1 of each year – UMS IR office will provide a dashboard summary of graduates, majors and faculty by campus for each program in the UMS program inventory, and will have identified for the CAOs those programs not meeting the above thresholds;

    b. In November of each year – each CAO will notify the VCAA of the following items for discussion with the CAOC:

    i. reason(s) of why any program need not be examined further because of meeting critical university needs, regardless of the Programs for Examination criteria;

    ii. programs not meeting the Programs for Examination criteria for which more examination is needed; for those programs for which questions remain, the CAO will communicate to the appropriate academic unit(s) the need for further information, analysis, discussion, etc.;

    iii. progress on actions to address concerns for programs identified in the previous year of the Programs for Examination process;

    c. In March of each year –

    i.For discussion with the CAOC, the VCAA will have provided a written summary of those programs identified by the Programs for Examination process, but determined to meeting critical university needs.

    ii.the CAOC will engage in a discussion of action plan outlines developed by each CAO to address low numbers of graduates, majors and/or faculty for any remaining program(s) identified by the Programs for Examination process.

  3. Other Considerations: Simple measures of numbers of graduates, majors and faculty are clearly only a subset of variables that provide insight into a program’s role and function. Thus, for programs not meeting the thresholds, other considerations for subsequent discussions include: SCH production, provision of service courses, centrality to institutional mission or strategic plan, societal or workforce need, relevance and access to underrepresented groups, program uniqueness, K-12 or community college pathways, research impact, accreditation, ratio of part-time to full-time instructors, certification pass rates or other assessment outcomes, instructional cost, etc.

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