Subject: Brokering Academic Programs

Effective: 5/19/86
Last Revised: 4/2009

Administrative Procedures for Brokering of Academic Programs:

A brokered program is a collaboration between two universities where one University (the “provider” institution) allows another university (the “receiver” institution) to offer a curriculum resulting in a degree. The receiver generally admits the students and offers the curriculum based on guidelines set by the provider institution.

A. Letter of Intent.

A Letter of Intent signed by the President of the provider institution and the President of the receiver Institution is to be submitted to the Vice Chancellor for Academic Affairs for approval. The Letter of Intent is to include:

  1. The name of the proposed brokered program
  2. The providing and receiving institutions
  3. Rationale (need)
  4. Tentative cost and revenue projections
  5. Anticipated starting date

Upon receipt of the Letter of Intent the Vice Chancellor for Academic Affairs will forward a copy for review and comment to each campus president and chief academic officer. Within thirty (30) days thereafter the Vice Chancellor for Academic Affairs will:

  1. Approve the Letter of Intent, with or without qualifications, authorize the development of a written agreement and notify the Chancellor and the involved campus presidents and chief academic officers of the decision, or;
  2. Reject the Letter of Intent and notify the involved presidents and chief academic officers and the Chancellor.

B. Written Agreement.

  1. Upon approval of the Letter of Intent by the participating campuses a written agreement between the campuses involved is to be developed.
  2. The written agreement signed by the respective campus presidents is to be forwarded to the Vice Chancellor for Academic Affairs. The Vice Chancellor will forward a copy of the agreement for review and comment to each campus president and chief academic officer. Within thirty (30) days thereafter, the Vice Chancellor for Academic Affairs will:

    a. Approve the written agreement and notify the Chancellor and each campus president and chief academic officer, or;

    b. Reject the written agreement and notify each campus president and chief academic officer and forward a copy to the Chancellor.

  3. The agreement should specify:

a. the name and description of the program;
b. any variance in the curriculum from the degree-granting, provider institution, and the plan for offering and supporting the curriculum at the receiving institution;
c. arrangements under which faculty at the receiving campus are approved for delivery of the program;
d. who will be responsible for making admissions decisions and advising students admitted into the program;
e. the cohort size and the length of time the program will be available;
f. a plan for how records for students in the program will be managed;
g. that students enrolled in the brokered program will be subject to the rules, regulations and procedures of the receiving campus;
h. program budget;
i. a plan for review and evaluation of the program, and;
j. a plan for resolution of disagreements.
k. who shall award the degree

See: Policy Manual Section 305.2: Brokering Academic Programs

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