For additional General University Guidelines, including face mask information, please refer to the Community Guidance For Everyone section of this website.


University of Maine System COVID-19 employee vaccination protocols 2022-2023 academic year

This document states the University of Maine System’s COVID-19 vaccination protocols for employees for the 2022-2023 academic year and outlines permissible exemptions. These requirements may be revised as the COVID-19 pandemic evolves, as public health best practices change or emerge, and based on current federal and state laws and are subject to union negotiations.

COVID-19 Employee Vaccination Protocols:

Being fully-vaccinated and providing that information to the University currently exempts asymptomatic employees from COVID-19 testing requirements.

This may change in the future to provide an exemption only for employees who are fully vaccinated and current with their boosters.

Booster shots are strongly encouraged for all employees as a way to prevent severe COVID-19 cases or illness.

How to Submit Proof of Vaccination or Request an Exemption:

To upload proof of your vaccination series or submit an exemption request, please refer to the University of Maine System (UMS) COVID-19 Portal (External Site).

Important:

  • All employees are strongly encouraged to upload all COVID-19 vaccination doses, including boosters, in case the University shifts to requiring boosters in responses to the evolving pandemic.
  • Employees will follow Centers for Disease Control and Prevention (CDC) guidelines for quarantine and isolation.
    Reference: CDC Quarantine Guidelines (External Site)
  • Employees in a higher risk category, or with severe illness or underlying health conditions or other applicable circumstances that may impact their ability to comply with COVID-19 requirements may contact the University of Maine System Americans with Disabilities Act coordinator at: 101 North Stevens Hall, University of Maine, Orono, ME 04469-5754; 207.581.1226, TTY 711 (Maine Relay System); or adacoordinator@maine.edu.

Definitions:

  1. Fully Vaccinated: This is defined as completing the primary vaccine series doses in a two-dose COVID-19 vaccine series, such as the Pfizer or Moderna vaccines, or completing a single-dose COVID-19 vaccine, such as Johnson & Johnson’s Janssen vaccine.Note: The University will accept vaccines that are fully approved by the U.S. Food and Drug Administration (FDA), or approved under the FDA emergency use authorization, or approved by the World Health Organization (WHO).
  2. Medical Exemption: Fill out the downloadable UMS form provided in the UMS COVID-19 Portal (External Site), including a signature from a licensed physician, nurse practitioner or physician assistant that, in the provider’s professional judgment, immunization may be medically inadvisable.
  3. Religious Exemption: Fill out the downloadable UMS form provided in the UMS COVID-19 Portal (External Site), including a physical signature from the employee, that the employee’s sincerely held religious beliefs are contrary to the COVID-19 vaccination requirement.
  4. Outdoor Work and Remote Work Exemption: Fill out the downloadable UMS form provided in the UMS COVID-19 Portal (External Site), including a physical signature from the employee, indicating that the employee is working remotely or primarily outdoors.

Public safety protocols, in addition to those listed above, may be implemented by the University at any time, as appropriate to respond to the evolving COVID-19 pandemic, public health best practices, civil authority and law.

Compliance:

  • Employees working on-site will be required to verify their ongoing compliance with the UMS COVID-19 protocols through the UMS COVID-19 portal.
  • The University of Maine System will engage in active outreach to employees who have not submitted their vaccination information or submitted an exemption.
  • Employee compliance violations will be addressed by HR, management, or other appropriate university personnel. Repeated and willful disregard for UMS’ public safety protocols—including routine testing for COVID-19 if an employee is not vaccinated—after clear notice to the employee, may result in discipline.

Public safety protocols, in addition to those listed above, may be implemented by the University at any time, as appropriate to respond to the evolving COVID-19 pandemic, public health best practices, civil authority and law.


Exemptions from quarantine and testing for employees based on vaccination and booster status

The University System strongly encourages staff and faculty to receive all recommended COVID-19 vaccine doses, including boosters, when eligible to prevent severity of the disease or illness.

Exemption from testing:

Being fully-vaccinated and providing that information to the University currently exempts employees from COVID-19 testing requirements, in the event asymptomatic testing is required.

All employees are strongly encouraged to upload all COVID-19 vaccination doses, including boosters, in case the University shifts to requiring boosters in responses to the evolving pandemic.

To upload proof of your vaccination series, please refer to the UMS COVID-19 Portal (External Site).

Exemption from quarantine:

Obtaining all recommended COVID-19 vaccine doses, including boosters when eligible, or having a recent history of having COVID-19 in the past 90 days and providing that information to the University in general exempts asymptomatic employees from the CDC requirement to quarantine if they are a COVID-19 close contact.

To upload proof of your vaccination doses, including boosters, please refer to the UMS COVID-19 Portal (External Site).

Important:

  • This guidance may be revised as the COVID-19 pandemic evolves, as public health best practices change or emerge, and based on current federal and state laws.

Where Can I Get a COVID-19 Vaccine or Booster?

You can locate vaccine sites near you in a variety of ways:

  1. Access Vaccines.Gov (External Site). You will need your 5-digit zip code to search.
  2. Text your zip code to 438829.
  3. Call 1-800-232-0233
  4. Look up sites in Maine – Maine Vaccine Site Search (External Site)
  5. Contact your healthcare provider
  6. Each University of the University of Maine System also has, is or will be offering vaccination or booster clinics or otherwise facilitating access to the vaccines and boosters. Please check with your campus for specific information.

How to replace a lost vaccination card, obtain a vaccination shot and other supplemental vaccination information

For more information about where you can get vaccinated in the United States:

Please check the vaccines.gov website (External Site) or text your zip code to this phone number: 438829.

For additional information about vaccination locations in Maine, you also can check the Maine Government COVID-19 Vaccine site (External Site). COVID-19 vaccinations in Maine are plentiful, free and easy to obtain.

For instructions on using the online service to provide your vaccination information:

Visit the guide to the COVID-19 vaccination portal.

To go directly to the online service:

Verify your vaccination status (External Site).

To see the full vaccination requirement protocols for employees of the University of Maine System:

Please see the relevant specific portion of this web site.

Getting a second shot at a different provider than your first shot:

You can receive a 2nd shot of vaccine when required at a different clinic than where you received your first shot.

When seeking a second dose in Maine at a location other than where the first shot was given, you should notify the clinic where you are seeking your second dose. The time to receive a second Pfizer dose is 21 days after the first dose. For Moderna, it is 28 days.
Avoid mixing and matching vaccines.

Maine CDC recommends that you bring their vaccination card to your 2nd shot. If you have lost your card, you can still get a shot. You should inform the clinic that it is your second shot.

To replace a lost vaccination card or find a vaccination location, please see the information below.

How to replace your COVID-19 vaccination card:

If you are fully vaccinated for COVID-19 but cannot find your vaccination card, these are the steps you can take to acquire a record that can be uploaded to the University of Maine System’s (UMS) vaccination verification portal. The University of Maine System only requires a digital copy of your vaccination card to complete verification.

  • Photo of Your Vaccination Card: If you have a photo of your card on a phone or other device, please visit the vaccination verification portal and follow the steps to upload an image.
  • Contact Your Medical Provider or Primary Care Physician: Contact your provider to ask if they can provide proof of vaccination from your medical records or by accessing your state’s immunization registry and provide a record or letter verifying your status for upload to the University of Maine System portal with the type of COVID-19 Vaccine administered and dates.
  • Contact Your Pharmacy: If you were vaccinated at a pharmacy, many pharmacies like Walmart, CVS and Walgreens, may provide individuals with digital vaccination records through their website that can be uploaded to the UMS portal. You may also be able to visit the providing pharmacy and request a copy of your record.
  • Contact Your State’s Immunization Registry: Contact your state registry directly. In Maine you will need to email, fax or mail in a signed copy of an authorization to release information directly to the Maine Center for Disease Control and Prevention. The Maine CDC strongly recommends individuals contact their medical provider or primary care physician as a faster alternative.

Maine Immunization Program Contact Information:

U.S. Centers for Disease Control:

University of Maine System Assistance:

  • COVID-19 Hotline: 207-581-2681

Last Reviewed: August 2022