UMS Pointnclick COVID-19 Employee Vaccination Exemption Request Guide v. 0.1
This user guide serves to describe the process of requesting an exemption from the UMS Employee COVID-19 Vaccination Requirement and uploading your completed exemption form via the UMS COVID-19 Portal using a UMS workstation, personal computer, smartphone or other web enabled device. Please note, this guide is specifically for UMS EMPLOYEES.
If you choose to request a COVID-19 Vaccination Exemption, your submitted request will be stored within the UMS COVID-19 Portal (PointNClick) for verification purposes. The status of your request will be available through the UMS COVID-19 Portal. Approved requests will be used to determine your UMS COVID-19 compliance. The PointNClick system is a secure electronic medical record system used by healthcare providers and universities around the globe. By providing your exemption request, you are consenting to and authorizing the University of Maine System to verify the information provided for pandemic management purposes, including compliance with University of Maine System guidelines, state of Maine, CDC, and other applicable laws, regulations, guidance or standards, which may include exemption from quarantine or testing in certain circumstances.
Accessing the UMS COVID-19 Portal (Uploading Vaccination Exemption Request)
Using a web browser (PC/Mac, tablet or Smartphone), visit https://umaineportal.pointnclick.com/
You will be taken to the UMS login page where you will be asked to enter your username and UMS password. Once verified, you will be taken back to the app.
On the ‘Downloadable Forms’ page, you will see FOUR available forms:
- EMPLOYEE Medical Exemption Request
- EMPLOYEE Outdoor Work Exemption Request
- EMPLOYEE Religious Exemption Request
- EMPLOYEE Remote Work Exemption Request
Click Download to obtain a copy of the desired form. Once downloaded, review ALL of the information and requirements for the exemption type you have selected. You should then print the exemption form and complete all required fields and information, including obtaining all approvals and signatures from healthcare providers or HR personnel. Please note: all listed form fields are REQUIRED and a physical signature is required on the form (typed signatures are not accepted). Employees will be notified by email if they have submitted an Incomplete form and will be asked to resubmit their request.
When you are ready to upload your completed form, please either scan or photograph the form (in jpg, png or pdf format; 25MB size limit), return to the UMS COVID-19 Portal, select the appropriate exemption type and click Upload.
You should then browse your computer/device for your completed digital form. Once uploaded, the Verify Upload screen will appear displaying an image of your completed form.
Select, Looks Good if your information is clear and accurate.
Select Cancel Upload if you want to upload a different version of your form.
IMPORTANT!!! After uploading your file, you MUST scroll to the bottom of the page and click the SAVE button located at the bottom of the page!
Once uploaded, you will receive a success confirmation at the top of the screen. Your submission status will also be noted (1) along with the date and time of your submission (2).
Once your form has been verified for completeness, the status of your submission will be updated to ‘Upload Verified’.
Please note: the upload verification status does not constitute formal approval of your exemption request. Approval of your exemption request will be presented within the Medical Clearances section of the UMS COVID-19 Portal. In addition, approval of your exemption request is for the COVID-19 vaccination requirement ONLY; by submitting your exemption request, you are agreeing to maintain compliance with the requirement for weekly COVID-19 testing and adhering to the most current UMS face covering guidelines.
To confirm your exemption request status, select the Medical Clearances link on the left-hand menu.
Note: Medical Clearances is the UMS COVID-19 Portal module used to verify immunization and COVID-19 testing compliance.
The Medical Clearances page will load and display your current Clearance Statuses for each assigned compliance rule. In the example shown, the individual has a ‘Compliant’ status for the COVID-19 Vaccination with the Details/Reason as ‘Exempt: Religious COVID’.
NOTE: In this example, with an approved COVID-19 Vaccine exemption, the individual is still required to complete weekly COVID-19 Testing.