The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
A. Prepaid Expenses and Deferred Revenues
B. Unrelated Business Income Taxes (UBIT)
C. Unassigned
F. Cash Collections Procedures
G. General Accounting for Capital Assets
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
B. Motor Vehicle Administration and Guidelines
C. Withholding and Reporting for Personal Use of Employer Provided Vehicles
D. Waste Reduction and Recycling
E. Safety and Environmental Management System
F. Sale or Lease of Real Property to Third Parties
G. Acquisition of Real Property Through Purchase, Gift, Lease, or License
H. Procedures for Obtaining Design and Contracting Services for Capital Construction Projects
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
A. Repealed as of 7/1/17
B. Repealed as of 5/11/18
D. Unassigned
G. Unassigned
J. Reserves and Other Categories of Unrestricted Net Position
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
A. Accessibility of University Programs, Services, and Facilities
B. Travel and Expense Procedures
E. Responsibility and Authority for General Ledger Activity
F. Credit/Debit Card Standards
G. Tuition Residency Classification
H. Moving Expense Reimbursement
1. Moving Expense Reimbursement Form
J. Reporting Workplace Wrongdoing
K. Availability of Nutrition Information at Student Dining Services
L. Security Surveillance Camera Policy
N. Health Insurance for Retirees and Former Employees on Long Term Disability
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
C. IRS Required Forms for Gifts to the University and Receipt of Cash in Excess of $10,000
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
A. Business Case Process for Information Technology Projects
B. Information Security Incident Response
C. Employee Protection of Data
D. CIO Waiver for IT Processes and Procurement
F. Information Technology Project Management Office
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
A. University of Maine System Purchasing Procedures
B. Procurement Standards of Conduct
D. Cellular Telephone Acquisition, Use and Reimbursement
F. Unassigned
G. Unassigned
H. Guidelines for Determining Employees or Independent Contractor Relationships
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
B. Restricted Expendable Funds Guidelines
C. Direct Charging of Expenses
F. Inter-Campus Sponsored Projects
H. Compliance Monitoring Program
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Treasurer of the University of Maine System. For questions, please call (207) 581-5846.
A. Financial Adjustments – Tuition, Fees, Room and Board
B. Accounting Guidelines for Student Administered Funds
C. Student Accounts Receivable
D. Student Financial Appeal Process
E. Payments to Nonresident Aliens
1. Foreign National Information Form
2. Interpretation of the IRS Laws Governing Nonresident Aliens
4. Form 8233, Exemption from Withholding on compensation for Independent Personal Services
F. Fee Collection – Non-University Organizations
G. University of Maine System Tuition Waivers
H. Student Military Mobilization and Activation
I. Federal Financial Aid Programs
J. Unassigned
The following Administrative Practice Letters have been reviewed by key constituents and approved by the Office of the Vice Chancellor of Academic Affairs of the University of Maine System. For questions, please contact: 207-581-5842
A. Mission Statements and Strategic Plans
D. Transfer of Academic Credit
G. Standard University of Maine System Grading Designations
H. Standard Definitions of Academic & Administrative Terms
I. Academic Record and Transcripts
J. Student Appeals Policy for Academic Affairs
K. Admission or Readmission of Students
L. Organization and Establishment of Major Units
M. Accreditation – TBD
N. Student Evaluation of Faculty
1. Institutional Review Policy – IRB Review of UMS Cooperative Research
2. Substantive Changes to Existing Academic Programs
4. Academic Program Suspension
5. Academic Program Elimination