Maine's Public Universities - University of Maine System

Now through Go-Live

Through June 30th

Account Create Forms include PeopleSoft Department

May

May 15-27

Build Production environment

May 31- June 3

In house UAT Testing

June

1st

Campuses are encouraged to force payments on all vouchers less than $10,000 to reduce potential problems with converted vouchers

Campuses are encouraged to do any planned purchases early in the month to help ease vendor and PO conversion.

9th

Load Test 9a.m.

6th-10th

UAT Testing

13th-17th

UAT Testing

16th

Load Test 9 a.m.

26th

Payment Net: stop modifying card information, including default account information.

29th

Last AP check cycle run

All requisitions must be turned into POs by this date or they will need to be recreated in PeopleSoft

Last Travel and Expense Reimbursement checks (Cash Advances & Expense Vouchers) cycle in legacy. Campuses should assure that all employee expense reimbursements due to date are entered.

30th

Legacy AP/PO “read only”, including prior employee reimbursements

Travel and Expense entries held for data entry until go-live

Last day for Journal Entries in FAST

July

1st

Begin technical, conversion cutover activities

Fast Year End file created. No FAST entries submitted.

2nd

Continued conversion activities

3rd- 4th

Functional teams and campus staff test new production system

5th

GO-LIVE!!!

Begin entering FY2006 Journals in PeopleSoft

All Year End adjustments for FY2005 entered in FAST

Travel and Expenses Reimbursements entered into PeopleSoft.  It is important to pay special attention to accurate travel to and from dates.  These dates will be used to accrue any expenses for FY05.  The administrators will not be responsible for any special handling of T&E accrual entries for FY05. 

Enter vouchers in PS AP with an accounting date of 6/30/2005

As of July 5 all of your FY05 Standing Orders will be “copied” into requisitions which can then be updated/deleted for the current year. The reviewer needs to remove the check mark from the Hold From further Processing checkbox so they will go through workflow and the PO will be dispatched.