Minutes - July 19, 2006
Present: Tracy Bigney, Katherin Brink, Dick Campbell, Ralph Caruso, Alison Cox, Peggy Crawford, Tracy Elliott, Frank Gerry, Jon Henry, Dana Humphrey, Dick Kimball, Eddie Meisner, Cindy Mitchell, John Murphy, Sharon Nadeau, Elsa Nunez, Tom Potter, Laurie Pruett, Rosa Redonnett, robin Sherman, Janet Waldron, Bill Wells, Darren-Michael Yocum.
1. Update on progress of go-live of Admissions and Campus Community.
Robin explained, using a Powerpoint presentation, the new model being put into place for post go-live user support. This includes a ticket system for logging and tracking issues reported.
Darren-Michael reported that both weeks of User Acceptance Testing went quite smoothly, with no major issues and good database performance. The testers enjoyed the experience as a follow-up to training, and expressed general good feelings about how the system was performing.
Some security role definitions were ironed out during testing, and the team was alerted to some small and easily-resolved problems with 3Cs and 3C triggers that might occur during the next few weeks. Interface testing, in which application data were sent into ISIS, was coordinated with UAT and went well. The interface will run nightly during off-peak hours. Darren-Michael noted that if campuses continue to make changes to academic structure, the potential for continued interface problems remain (but these problems are fixable).
Bottom line: Darren-Michael emphasized that nothing has occurred to signify that we should not move to production on July 31.
Progress on development of the WebApp is not as anticipated, and does not look promising for an October 1 go-live date. Darren-Michael said several areas are incomplete and behind schedule. The entire project is now being evaluated.
2. Financial Aid planning.
Peggy emphasized that the report submitted to the Steering Committee was from the financial aid perspective only, as requested by Allen.
It was agreed that more information is needed before a recommendation can be made. Rosa suggested scheduling a Polycom or phone meeting in the next couple of weeks after the financial aid directors have an opportunity for discussion with other invested groups, especially Project Enterprise. Financial and functional implications need to be included in the conversation. Considerations include cost avoidance or cost incurred in going earlier, backfill, campus issues (loss of staff to the project), and impacts on service to students if financial aid does not go up in tandem with the other modules.
Send any additional issues to Peggy or Cindy; they will plan to meet with other financial aid directors late in July.
3. Advancement.
Ralph said that agreements (license and implementation service) are in place for the SunGard Advance product, for which SunGard will provide leadership during the next 12 to 15 months. The presidents of UMaine and USM will lead the project implementation. It is anticipated that four functional and four technical people will be needed. The schedule is now being developed.
4. Processing Center update.
Laurie referred to the update she earlier in the day. She added that Loan Processing/Collections is moving into the SPC space tomorrow and Friday and will be open for business again on Monday (July 24).
Jon noted that the new UMS application is now being printed. Applications will be directed to “Application Processing” (with “office” assumed and in lower case following).
ImageNow training for staff is scheduled for August 21. Jon said the system really will be intuitive once users understand the basics.
He also expressed appreciation to Facilities, the UMS ITS staff, and Human Resources for their help in allowing the Center to come together so quickly and smoothly.
5. Document Management update.
Ralph stressed that we need to establish priorities beyond our original one (application processing) to determine how the queue is established for access to this service. Document management is attracting a lot of interest. Rosa agreed that this service cannot be ramped up without more support. A single person is not sufficient. She suggested that a plan be developed in the next couple of months.
6. Other Issues.
Logo designs for MaineStreet were discussed. The signpost appears to have the most support.
Rosa will prepare an update message to the Presidents, indicating that all is proceeding appropriately toward implementation on July 31.
Next meeting: August 4, 2006, 10:00 a.m. until noon, via Polycom.
Respectfully submitted,
Eddie Meisner, Recorder