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Payroll
Frequently Asked Questions:
What if I didn't receive a paycheck or my paycheck is short on hours?
How do I know if my supervisor approved my time?
What do I do if I lost or destroyed my paycheck?
Can you tell me about direct deposit?
How do I change my tax withholdings?
Who do I call if I have a question about my paycheck?
How do I get a replacement Form W-2?
What if I didn't receive my paycheck or my paycheck is short on hours?
Verify that you entered the correct amount of hours and used the correct Time Reporting Code by going back to the Time Entry screen for the week(s) in question. Fix any discrepancies and notify your supervisor. Your supervisor should approve the changes the following day. The corrected/adjusted hours will be paid with your next regular paycheck unless other provisions have been made.
How do I know if my supervisor approved my time?
Near the bottom of the Time Entry pages, you will see the hours that have been approved for the week as shown below:
What do I do if I lost or destroyed my paycheck?
Contact your university's human resources /payroll office and request a replacement check. Be sure to have your Employee ID and hours worked in the pay period available.
Can you tell me about direct deposit?
What is direct deposit? Direct deposit is a safe and easy way to have your money deposited directly into your checking or savings account. When you use direct deposit, you allow the University of Maine System to electronically transfer money into your bank account. Note: Provisions of collective bargaining require direct deposit for many employees.
Why should I sign up?
- It's convenient. You don't have to go to the bank to cash your check.
- It's safe. No more lost, stolen or misplaced checks. (Did you know that nearly 4 million paychecks are lost or stolen each year?) Also, receiving your money by direct deposit is actually more confidential than being paid by check because fewer people are involved in the delivery and deposit of your payment.
- It's reliable. Your money will be available the morning of the payment.
- It saves time. Did you know that people spend as much as 24 hours each year waiting in line to cash their paychecks?
- You can get your paycheck even when you are out sick or out of town – reassured that the checks you've written will clear.
- It helps you manage your money. You can have your paycheck deposited directly into more than one account (such as a checking and a savings account), thus helping you set up a savings plan.
- But, according to NACHA-The Electronic Payments Association, the most important reason of all to use Direct Deposit is that it benefits all of us –consumers, companies and the country. Thirty years of success prove that Direct Deposit is safe, confidential, and allows you to easily manage your finances.
Can I stop using direct deposit if I change my mind? Yes. Just contact your university's human resources office and they will tell you how to cancel the service.
Can the payer take money out of my account or get confidential information about me through my bank? Generally, no. Only you can approve the withdrawal of money from your account, and the university only has access to the information you provided. However, if the university pays you too much (e.g., if we send two deposits to your account for one pay period), we can reverse the incorrect payment without notifying you within five business days of making the payment.
How do I sign up? Utilize Peoplesoft self-service to enter or change your own direct deposit information OR submit a completed Direct Deposit Authorization Form to your university's human resources office.
I want to save trees and save money for the University by going paperless. How can I suppress printing of the paper copies of my Direct Deposit pay statement?
It's easy! Go to the Quick Guide for Direct Deposit to learn how to change your account information and to suppress the paper copy of your pay statement.
How do I change my tax withholdings?
Submit completed forms Federal Form W-4 and/or Maine Form W-4ME to payroll.
Remember: You can't claim more allowances on your Maine Form W-4ME than you claim on your Federal W-4 unless you submit a Maine Withholding Variance Certificate.
Who do I call if I have a question about my paycheck?
If you have a question about the amount of hours or earnings, contact your supervisor. All other questions can be directed to your university's human resources /payroll office.
When is payday?
See the payroll schedules for your employee type: student, monthly-paid and hourly-paid.
How do I get a replacement Form W-2?
Once the payroll office has finalized Form W-2s for the prior year, you can can view your Form W-2 online by visiting MaineStreet (PeopleSoft) Self-Service. Click View Checks & History, then View/Reprint W-2 and follow the instructions. Electronic versions of Form W-2 will be available by January 31st. Online Forms W-2 can be reprinted or viewed for calendar years 2003 through the most recent prior year.
If you have not received your Form W-2 by January 31st and cannot access or print an electronic version, contact your university's human resources /payroll office to request a duplicate. Please allow 5 business days for the request to be processed.
Last Updated: January 8, 2009