Maine's Public Universities - University of Maine System

Payroll

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Employee Toolbox	MaineStreet	Forms	Payroll Policies
Year-End & Tax Info	Savings Bonds	Links/Resources	Foreign Nationals
Frequently Asked Payroll Questions	Payroll Schedules Holiday Schedule	Contact Payroll	Intranet Site (password required)

 

ANNOUNCEMENTS! 

The University of Maine System will be closed on Thursday and Friday, November 26th and 27th in observance of Thanksgiving.  Click here to find out how the payroll processing schedule will be affected.

Making Work Pay Tax Credit:  Congress has approved and the President has signed new economic recovery legislation, the American Recovery and Reinvestment Act of 2009. One key highlight of ARRA is the Making Work Pay Tax Credit which will increase your take home pay.  Click here to find out more about how the Making Work Pay Tax Credit will affect your paycheck.  

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    Employee Toolbox

• View and print your Pay Stub
• Understand Your Pay Stub
• Suppress printing of your Direct Deposit Pay Stub
• Setting up your UMS Account
• MaineStreet (PeopleSoft) Employee Access
• Time Entry & HR Quick Guides
  • Elapsed Time Entry Manual
  • Time Approval Manual
  • Time Administration Manual
• Self-Service Direct Deposit OR Direct Deposit Authorization Form
• Form SS-5 Application for a Social Security Card (Use this form to request a replacement or name change.)
• Form W-4 Employee's Federal Withholding Allowance Certificate
  • IRS Withholding Calculator
• Form W-4ME Employee's Maine Withholding Allowance Certificate
  • Maine Withholding Variance Certificate
• Form W-5 Advanced Earned Income Credit
• Form W-2 Box Details

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MaineStreet (PeopleSoft)

For more information regarding the MaineStreet PeopleSoft Human Resources Management System (HRMS), visit http://www.maine.edu/system/mainestreet/.

• Employee Access
• Time Entry & HR Quick Guides
  • Elapsed Time Entry Manual
  • Time Approval Manual
  • Time Administration Manual
• View and print your Pay Stub
• Suppress printing of your Direct Deposit Pay Stub

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Year-End & Tax Reporting

• Form W-2 Request for Reissue
• Form W-2 Box Details
• Form 1042-S Foreign Persons U.S. Source Income

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  Savings Bond Information

• Savings Bonds Buyers' Guide
• Electronic payroll savings with TreasuryDirect
• New Combined EE/I Payroll Enrollment Form (Fillable Form)
• Q&A: Series EE/I Education & Savings Bonds
• Lost / Reissue Savings Bonds
• savingsbonds.gov

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Payroll Schedules

• Production Schedule FY09
  • Hourly-Paid Employees Payroll Schedule FY 2009
  • Student Employees Payroll Schedule FY 2009
  • Salaried Employees Payroll Schedule FY 2009
• Production Schedule FY10
  • Hourly-Paid Employees Payroll Schedule FY 2010
  • Student Employees Payroll Schedule FY 2010
  • Salaried Employees Payroll Schedule FY 2010
• UMS Holiday Schedule

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  Forms

• Form I-9 Employment Eligibility Verification (Rev. 2/2/09)
• Direct Deposit Authorization Form
• Form W-4 Employee's Federal Withholding Allowance Certificate
• Form W-4ME Employee's Maine Withholding Allowance Certificate
• Maine Withholding Variance Certificate
• Form W-5 Advanced Earned Income Credit
• Form W-2 Box Details
• Form 8233 Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual & Form 8233 Instructions
• Foreign National Information Sheet (must be completed by all Nonresident Employees)
• Form 1042-S Foreign Persons U.S. Source Income
• Emergency Off-Cycle Check Request (pdf) to be completed by supervisors

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  Payroll Policies

• Administrative Practice Letters for Payroll: 
  • Moving Expense Reimbursement
  • Payments to Nonresidents
  • Withholding and Reporting for Personal Use of University Provided Vehicle
• Employee Handbooks
• Collective Bargaining Agreements

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  Foreign Nationals

• Foreign National Information Sheet (must be completed by all Nonresident Employees)
• Form 8233 Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual & Form 8233 Instructions
• Form 1042-S Foreign Persons U.S. Source Income
• Administrative Practice Letter:  Payments to Nonresidents
• Internal Revenue Service - International Taxpayer
• U.S. Citizenship and Immigration Services Website
• IRS Publication 515 - Withholding of Tax on Nonresident Aliens
• IRS Publication 519 - U.S. Tax Guide for Aliens
• IRS Publication 901 - U.S. Tax Treaties
• UMS Payroll Tax Treaties (pdf)

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  Links/Resources: 

• Internal Revenue Service
• Maine Revenue Services
• Social Security Administration
• U.S. Citizenship and Immigration Services Website

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  Contact Payroll:

          If you have a question about your paycheck, direct deposit, time entry or any other payroll related question, contact your local university's human resources /payroll office.  Be prepared to give your Employee ID number.

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Last Updated:  November 18, 2009