Maine's Public Universities - University of Maine System

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Payroll

Announcements! 

In observance of Patriots Day , the System office will be closed on Monday, April 21st.  Click here to find out how this will affect payroll processing: 

 

Hourly-paid employees - Please take a moment to review holiday time entry in the Elapsed Time Entry Manual, Time Approval Manual and Time Administration Manual if necessary.

 

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Frequently Asked Payroll Questions	Payroll Schedules
Employee Toolbox	Forms
MaineStreet (PeopleSoft)	Payroll Policies
Year-End & Tax Information	Foreign Nationals
Savings Bond Information	Links/Resources
Contact Payroll	Intranet Site (password required)

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    Employee Toolbox

• View and print your Pay Stub New!
• Understand Your Pay Stub
• Suppress printing of your Direct Deposit Pay Stub New!
• Setting up your UMS Account
• MaineStreet (PeopleSoft) Employee Access
• Time Entry Manuals & HR Quick Guides
• Self-Service Direct Deposit OR Direct Deposit Authorization Form
• Form SS-5 Application for a Social Security Card (Use this form to request a replacement or name change too.)
• Form W-4 Employee's Federal Withholding Allowance Certificate
• Form W-4ME Employee's Maine Withholding Allowance Certificate
• Maine Withholding Variance Certificate
• Form W-5 Advanced Earned Income Credit
• Form W-2 Box Details

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MaineStreet (PeopleSoft)

An upgrade to the MaineStreet PeopleSoft Human Resources Management System (HRMS) was implemented March 13, 2007. For more information about the new version, visit http://www.maine.edu/system/mainestreet/.

• Employee Access
• Time Entry Manuals & HR Quick Guides
• View and print your Pay Stub New!
• Suppress printing of your Direct Deposit Pay Stub New!

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Year-End & Tax Reporting

• Payroll News (November 2007)
• Form W-2 Request for Reissue
• Form W-2 Box Details
• Form 1042-S Foreign Persons U.S. Source Income

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  Savings Bond Information

• Savings Bonds Buyers' Guide
• Electronic payroll savings with TreasuryDirect
• New Combined EE/I Payroll Enrollment Form (Fillable Form)
• Q&A: Series EE/I Education & Savings Bonds
• Lost / Reissue Savings Bonds
• savingsbonds.gov

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Payroll Schedules

• Production Schedule FY08 updated 08/17/07
  • Hourly-paid Employees Payroll Schedule FY 2008 (pdf)
  • Student Employees Payroll Schedule FY 2008 (pdf)
  • Salaried Employees Payroll Schedule FY 2008 (pdf)
• Production Schedule FY09
  • Hourly-Paid Employees Payrol Schedule FY 2009
  • Student Employees Payroll Schedule FY 2009
  • Salaried Employees Payroll Schedule FY 2009
• UMS Holiday Schedule

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  Forms

• Form I-9 Employment Eligibility Verification
• Direct Deposit Authorization Form
• Form W-4 Employee's Federal Withholding Allowance Certificate
• Form W-4ME Employee's Maine Withholding Allowance Certificate
• Maine Withholding Variance Certificate
• Form W-5 Advanced Earned Income Credit
• Form W-2 Box Details
• Form 8233 Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual & Form 8233 Instructions
• Foreign National Information Sheet (must be completed by all Nonresident Employees)
• Form 1042-S Foreign Persons U.S. Source Income
• Emergency Off-Cycle Check Request (pdf) to be completed by supervisors

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  Payroll Policies

• Administrative Practice Letters for Payroll: 
  • Moving Expense Reimbursement
  • Payments to Nonresidents
  • Withholding and Reporting for Personal Use of University Provided Vehicle
• Employee Handbooks
• Collective Bargaining Agreements

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  Foreign Nationals

• Foreign National Information Sheet (must be completed by all Nonresident Employees)
• Form 8233 Exemption From Withholding on Compensation for Independent (and Certain Dependent) Personal Services of a Nonresident Alien Individual & Form 8233 Instructions
• Form 1042-S Foreign Persons U.S. Source Income
• Administrative Practice Letter:  Payments to Nonresidents
• Internal Revenue Service - International Taxpayer
• U.S. Citizenship and Immigration Services Website
• IRS Publication 515 - Withholding of Tax on Nonresident Aliens
• IRS Publication 519 - U.S. Tax Guide for Aliens
• IRS Publication 901 - U.S. Tax Treaties
• UMS Payroll Tax Treaties (pdf)

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  Links/Resources: 

• Internal Revenue Service
• Maine Revenue Services
• Social Security Administration
• U.S. Citizenship and Immigration Services Website

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  Contact Payroll:

          If you have a question about your paycheck, direct deposit, time entry or any other payroll related question, contact your local university's human resources /payroll office.  Be prepared to give your Employee ID number.

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Last Updated:  May 9, 2008