Maine's Public Universities - University of Maine System

Office of Facilities: Capital Construction and Project Management Forms

 

For more information, contact UMS Office of Facilities at 973-3334

Hyper-Links are represented by blue, underlined words

A list of documents and forms for capital construction projects appear below. Anyone may view and/or download these documents; however, the inclusion of any form or document in a University contract is the sole responsibility of the University administrator of the contract.  The documents below are available as Adobe Acrobat® files, Microsoft Word® or Excel® files. To request paper copy or electronic files, please email Lisa Stawarz-Gagne.  

 

Capital Project Procedures (the section on financials will be updated soon.) 

Developing your Storm water Pollution Protection Plan:  A Guide for Construction Sites.

 

Project Planning and Account Create Forms

Project Budget Form

Project Create Form

Capital Project Approval Form (New Form)

Wage Determination Request

Wage Determination Request Process

 

Capital Construction Design Documents

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Supplementary Requirements to AIA Document B141 – 1997 Standard Form of Agreement Between Owner and Architect

A/E Interview Letter: Notification to architect/engineer of interview

Invoice Payment Transmittal Letter: Letter to notify architects, engineers, or project vendors of payment process

 

Capital Construction Documents

AIA A201- 1997 UMS Supplementary Conditions

Example: Commercial General Liability- Additional Isured- Owners, Lessess or Contractors- scheduled person or organization   LINK DEAD UNTIL LICENSED

Example: Commericalf General Liability- Additional Insured- Owners, Lessees or Contractors- Completed Operations LINK DEAD UNTIL LICENSED

Title Page

Notice to Contractors (long form)

Notice to Contractors (short form)

Instructions to Bidders

Supplemental Instructions to Bidders

Maine Construction Bid Depository General Conditions and Regulations

Proposal Form (long form)

Proposal Form (short form)

Proposal Form for Subcontractors

Form of Bid Bond

Contract Payment Bond

Performance Bond

Contractor's Exempt Certificate

Form of Subcontractor's Bid Bond

Waiver of Lien Form

 

Pre-Construction Management Documents

Pre-Construction Meeting Agenda

Bid Open Results: Form for tabulating base bids and filed sub-bids

Project Check List: Summary of project data – Submit to System Office of Facilities at time of Bid Opening

Percent of Art Contract

 

Project Management Letter Templates

Letter of Intent: Letter of University System intent to sign construction contract

Requisition Approval Letter: Transmittal letter for approved Requisition

Change Order Request Letter: Transmittal letter for Change Order that needs to be signed and returned

Change Order Approval Letter: Transmittal letter for Change Order

 

Previous Version of Capital Construction Boiler Plate Documents

Previous versions are no longer on-line.  Contact Office of Facilities for assistance with previous documents.

The design and construction contracts and any Project Manual ‘boiler plate’ materials must be assembled by the University administrator, not by an outside party (architect, engineer, or contractor).