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Submit an Idea or Project

Submit an Idea or Project Request

Do you have an IT project idea? The ITS Project Management Office (PMO) is committed to facilitating the intake and review of all ideas and project requests for technology solutions that will enhance services to the UMS community. The PMO’s role is to collect ideas and project requests and ensure they are considered and prioritized in a consistent and transparent manner.


If you have an idea for a technology solution but need help developing it into a project request, you can use the New Idea Form to submit your idea to the PMO. After we receive the form, we will contact you to gather more information about your idea and help you build it into a project request. All individuals with a UMS account can submit an idea via the New Idea Form. Through this process your idea can become an official IT project!



If you already have a well developed project idea, you can skip submitting a New Idea Form and submit a Project Initiation Form (PIF) instead. The PIF helps to summarize information about the proposed project’s objectives, requirements, estimated resources, schedule, and budget. The PMO will provide guidance on how to collect information for the PIF. After the form is completed, the PMO will use it to classify the project, which means determining how complex it is and whether or not a business case is required.



An IT Business Case is required when the estimated budget for a proposed project exceeds $50,000 in total cost (software, hardware, personnel, vendor contract, etc…) or will involve any of the following factors:

  • Will result in system-wide and/or external impact
  • Involves critical data such as SSN and HIPAA protected data
  • Affects strategic direction of the UMS

The PMO is available to help you to gather information for and develop your Business Case (see IT Business Case APL below).

For campus projects, completed Business Cases should be submitted to the campus IT Director and Chief Financial Officer (CFO) for initial review. Upon approval at the campus level, the business case should be forwarded to the PMO. For system-wide projects, the completed Business Case should be submitted to the PMO. We will work with the CIO and Associate CIO to support the Business Case review/approval process.


IT Business Case Administrative Practice Letter  (APL)

CIO Waiver for IT Processes and Procurement (APL) 

PMO Contact Information

Phone: 207-973-3236, Email: itspmo@maine.edu