|Project||Sponsor||Status||Stage||Start Date||End Date||Project Description|
|Active Directory||Dick Thompson||Execute||9/13||This project is the initial effort towards establishing one Active Directory for all campuses, beginning with UMA, University Services, and UC staff. UMA work is completed. University Centers and University Services will follow soon.|
|IWMS (Facilities)||V. Chancellor||Execute||7/13||9/15||This project will implement the AiM integrated workplace management system to replace the current UMS work management, space management, utility management, asset management systems to support facility management activities, planning and decision-making statewide.|
|UM, USM, UMM, UMF, UMA CRM (Recruitment)||CSSO||Execute||6/14||9/14||This project will implement TargetX, a Recruitment CRM system that utilizes technologies to improve student recruitment efforts. This includes the automation of loading major student search name files, broadcast email campaigns, online event registration, online inquiry forms, travel/territory management for counselors, letter & telephone campaigns, and overall communication with prospective students and parents.
|Travel Services||Chip Gavin||Execute||6/14||2/15||This project will implement a system that will provide university-wide travel services at a lower cost and with an improved traveler experience.|
|USM PCE||Susan Nevins||Execute||5/14||9/14||This USM project will implement Jenzabar's Higher Reach, which is a system to support all aspects of Professional and Continuing Education (PCE), including the Osher Lifelong Learning Institute and USM Professional Development Programs. This includes registration, course management, marketing support, instructor contracts and payments, pricing and payment options, PCI compliant web payment capabilities, student progress, GL Financials integration, and basic Customer Relationship Management (CRM) capabilities.|
|USM Events Management||Susan Nevins||Execute||5/14||8/14||This USM project will implement EventPro, a system to support all aspects of event management for the Professional and Continuing Education (PCE) division, including Conference Services. This includes online registration, event management, reporting, marketing/client information, accounts receivable/payable, budgeting, PCI compliant web payments, and Customer Relationship Management (CRM) capability.
|AP Director||Chip Gavin||Execute||9/15||FY15||AP Director is an enhanced module for the existing UMS SciQuest solution which is the technological foundation of the MaineStreet Marketplace and AP Shared Services (APSS) procure-to-pay process. AP Director together with “Digital Mailroom” will provide significant process improvements and reduce many of the currently required campus resource-intensive activities.|
|Hewlett Packard Contract Implementation||Dick Thompson||Execute||1/14||9/14|
|Infosilem||Susan Campbell||Execute||This project is to implement the Infosilem software system for USM and UM. Infosilem is a course and space scheduling solution that will support curriculum and graduation requirements.
|Adult/Short Application||Rosa Redonnet||Execute||1/14||FY15|
|University Technology Support Center||Lauren Dubois||Closing||1/14||8/14||This project is to consolidate the management and delivery of system-wide support and help desk services. The outcome of this project will be the implementation of a “virtual help desk” that coordinates the efforts of support staff across the UMS and to develop a common set of protocols and standards.
|Data Center Project||Dick Thompson||Execute||6/14||This project consolidates several initiatives which impact the data centers. The projects are being combined for coordination and management of the projects collectively. These initiatives will build upon the facilities renovation of the data centers in Orono and Portland and will respond to the information security recommendations provided by Presidio.|
|CCAUE - Online contributions project||Lynda Dec||Execute||3/14||1/14||This project will automate UMS employee contributions to the CCAUE campaigns managed by the seven campuses and University Services. Employees will be able to review information about the different funds and submit their selections and donation instructions online. The information will be loaded into the payroll system as payroll deductions.|
|Online Board Books for BOT||Tracy Bigney||Execute||10/14||1/15|
|Liferay||Dick Thompson||Execute||6/14||1/15||The purpose of this project is to upgrade our current CampusEAI myCampus portal to the current open-source Liferay 6 Enterprise Edition and engage with a new Liferay partner at the end of the CampusEAI contract in January 2015. This will mitigate a constant increase in institutional risk, keep current with trending portal technology, and regain cost advantages over time.
|Royall recruitment services/Graduate custom application for UM||TBD||Initiate|
|Royall undergraduate custom application for UMPI||Ray rice||Initiate|
|Grants/Contracts Solution||Carol Kim & Samantha Turnbaugh-Langley||Initiate||FY16|
|Title 9/Campus SaVE Act training & implementation||Rosa Redonnett||Initiate||10/1|
|UM Athletics Compliance System||Eileen Flaherty||Initiate|
|PeopleSoft Financials Commitment Control||Rebecca Wyke||Initiate|
|PeopleSoft Financials Upgrade||Tracy Elliot||Initiate|
|Peoplesoft HR Upgrade||Lynda Dec||Initiate|
|Collins Center Ticketing System Upgrade||Danny Williams||Initiate|
|Cannon Multi-Function Device Project||Dick Thompson||Initiate|
|Retention||UMS CAOs||Initiate||This project will implement MAP-Works, a student retention solution, for the UMS schools.|
|Procurement Card||Chip Gavin||Initiate||This project will implement a system that will deliver university-wide procurement card services at lower cost and with improved transaction processes.|
|Advancement CEM||Cecile Aitchison and Pat Cummings (USM & UM)||Initiate||This project will implement Encompass, an iModules Constituent Engagement Management solution, at the University of Maine. The University of Southern Maine currently uses Encompass, and will participate in this project to develop an active data exchange between Encompass and Advance that will be utilized by both campuses. This project will enhance the ability for UM and USM to engage and communicate with alumni and donors.|
|Cognos Upgrade||Dick Thompson||Initiate|
|Financials Tools Upgrade||Dick Thompson||Initiate|
|TK20||Ray Parsons/Marty Parsons|