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Active Projects

ProjectSponsor Status StageStart Date End Date Project Description
Active Directory Dick ThompsonExecute9/13 This project is the initial effort towards establishing one Active Directory for all campuses, beginning with UMA, University Services, and UC staff. UMA work is completed. University Centers and University Services will follow soon.
IWMS (Facilities)V. Chancellor Execute 7/139/15This project will implement the AiM integrated workplace management system to replace the current UMS work management, space management, utility management, asset management systems to support facility management activities, planning and decision-making statewide.
UM, USM, UMM, UMF, UMA CRM (Recruitment)CSSO Execute 6/145/15This project will implement TargetX, a Recruitment CRM system that utilizes technologies to improve student recruitment efforts. This includes the automation of loading major student search name files, broadcast email campaigns, online event registration, online inquiry forms, travel/territory management for counselors, letter & telephone campaigns, and overall communication with prospective students and parents.
Travel Services Chip GavinExecute 6/14 2/15This project will implement a system that will provide university-wide travel services at a lower cost and with an improved traveler experience.
USM PCESusan NevinsClosing5/1410/14This USM project will implement Jenzabar's Higher Reach, which is a system to support all aspects of Professional and Continuing Education (PCE), including the Osher Lifelong Learning Institute and USM Professional Development Programs. This includes registration, course management, marketing support, instructor contracts and payments, pricing and payment options, PCI compliant web payment capabilities, student progress, GL Financials integration, and basic Customer Relationship Management (CRM) capabilities.
USM Events ManagementSusan NevinsClosing5/1410/14This USM project will implement EventPro, a system to support all aspects of event management for the Professional and Continuing Education (PCE) division, including Conference Services. This includes online registration, event management, reporting, marketing/client information, accounts receivable/payable, budgeting, PCI compliant web payments, and Customer Relationship Management (CRM) capability.
AP DirectorChip GavinExecute9/151/15AP Director is an enhanced module for the existing UMS SciQuest solution which is the technological foundation of the MaineStreet Marketplace and AP Shared Services (APSS) procure-to-pay process. AP Director together with “Digital Mailroom” will provide significant process improvements and reduce many of the currently required campus resource-intensive activities.
Hewlett Packard Contract ImplementationDick ThompsonExecute1/149/14
InfosilemSusan Campbell Execute9/14This project is to implement the Infosilem software system for USM and UM. Infosilem is a course and space scheduling solution that will support curriculum and graduation requirements.
Adult/Short ApplicationRosa RedonnetExecute1/1411/15
University Technology Support CenterLauren DuboisClosing1/148/14This project is to consolidate the management and delivery of system-wide support and help desk services. The outcome of this project will be the implementation of a “virtual help desk” that coordinates the efforts of support staff across the UMS and to develop a common set of protocols and standards.
Data Center ProjectDick ThompsonExecute6/14This project consolidates several initiatives which impact the data centers. The projects are being combined for coordination and management of the projects collectively. These initiatives will build upon the facilities renovation of the data centers in Orono and Portland and will respond to the information security recommendations provided by Presidio.
CCAUE - Online contributions projectLynda DecExecute3/141/14This project will automate UMS employee contributions to the CCAUE campaigns managed by the seven campuses and University Services. Employees will be able to review information about the different funds and submit their selections and donation instructions online. The information will be loaded into the payroll system as payroll deductions.
Online Board Books for BOTTracy BigneyExecute10/141/15
LiferayDick ThompsonExecute6/141/15The purpose of this project is to upgrade our current CampusEAI myCampus portal to the current open-source Liferay 6 Enterprise Edition and engage with a new Liferay partner at the end of the CampusEAI contract in January 2015. This will mitigate a constant increase in institutional risk, keep current with trending portal technology, and regain cost advantages over time.
Royall recruitment services/Graduate custom application for UMTBDInitiate
Royall undergraduate custom application for UMPIRay riceInitiate
Grants/Contracts SolutionCarol Kim & Samantha Turnbaugh-LangleyInitiateFY16
Title 9/Campus SaVE Act training & implementationRosa RedonnettInitiate10/1
UM Athletics Compliance SystemEileen FlahertyInitiate
PeopleSoft Financials Commitment ControlRebecca WykeInitiate
PeopleSoft Financials UpgradeTracy ElliotInitiate
Peoplesoft HR UpgradeLynda DecInitiate
Collins Center Ticketing System UpgradeDanny WilliamsInitiate
Cannon Multi-Function Device ProjectDick ThompsonInitiate
Retention UMS CAOsInitiateThis project will implement MAP-Works, a student retention solution, for the UMS schools.
Procurement CardChip GavinInitiateThis project will implement a system that will deliver university-wide procurement card services at lower cost and with improved transaction processes.
Advancement CEMCecile Aitchison and Pat Cummings (USM & UM)InitiateThis project will implement Encompass, an iModules Constituent Engagement Management solution, at the University of Maine. The University of Southern Maine currently uses Encompass, and will participate in this project to develop an active data exchange between Encompass and Advance that will be utilized by both campuses. This project will enhance the ability for UM and USM to engage and communicate with alumni and donors.
Cognos UpgradeDick ThompsonInitiate
Financials Tools UpgradeDick ThompsonInitiate
TK20Ray Parsons/Marty Parsons

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