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Administrative Guidelines for Faculty and Student Representatives

1. Appointment to Committees

Faculty and student representatives are responsible for submitting nominations to the Chancellor for appointment to standing committees by October 1 of each academic year.

Faculty and student representatives will be appointed, as appropriate, by the Chair of the Board to Trustee ad hoc Committees.

2. Attendance at Committee Meetings

Faculty and student representatives are encouraged to attend all meetings of their committees and will be notified of the time and place of the meetings by the Clerk of the Board.

Faculty and student representatives will meet as a group at a scheduled time, with a formal agenda, in conjunction with the regularly scheduled Board meetings.

Committee meetings, except for discussion of issues which are covered by law, are open to the public.

3. Attendance at Board of Trustees Meetings

Faculty and student representatives are encouraged to attend all public meetings of the Board of Trustees. Participation in Board meetings is limited to Board members and the Chancellor. Other persons, including faculty and student representatives, are occasionally invited by the Trustees or the Chancellor to make comments pertinent to the subject under discussion. Faculty and student representatives are urged to make their input within the committees to the end that committee recommendations are properly reflective of their viewpoints.

Executive sessions of the Board of Trustees and its Committees are not open to faculty and student representatives.

4 . Reimbursement for Travel Expenses

Faculty and student representatives are entitled to reimbursement for reasonable travel expenses incurred in fulfilling their obligations as a representative. Travel vouchers and information on travel arrangements and policies may be obtained from the Clerk of the Board. All travel vouchers are to be submitted to the Clerk of the Board.

5 . Procedures for Access to the Board Agenda

In order to provide increased opportunities for more effective linkages between student and faculty thinking and Board action, the Chancellor will schedule periodic meetings with the representatives for discussion of mutual issues and concerns.

All formal recommendations regarding campus-level affairs made to the Board of Trustees must be through the Campus President to the Chancellor, and through the Chancellor to the Board of Trustees. Recommendations either system-wide in nature or affecting more than one campus must be made through the Chancellor for Board consideration.

9-18-95